Polsinelli · 18 hours ago
Receptionist
New York, NY
Full-time
Onsite
New Grad, Entry Level
$60K/yr - $80K/yrPolsinelli is a law firm that emphasizes a creative and professional environment for its team members. They are seeking a receptionist to serve as the first point of contact for clients and visitors, ensuring a welcoming atmosphere and supporting office operations.
ConsultingInsuranceLegalProfessional Services
Responsibilities
Become the “face” of Polsinelli’s New York office. Your presence, demeanor and approach to visitors and office residents will set the tone for their Polsinelli experience
Greet and assist all visitors, and office residents, ensuring exceptional client service experience while managing the front desk
Answer, screen, and direct all incoming calls; take messages and assist with internal and external inquiries
Provide administrative assistance to Office Administrator and support general office operations
Assist visitors with requests, including light legal administrative support
Coordinate and schedule conference rooms and order catering for meetings
Proactively review Meeting Room Manager and/or other technology to ensure conference rooms are set up appropriately. Coordinate closely with other office support, including but not limited to, hospitality and the Office Administrator, to ensure no detail will be missed
Work with couriers to receive and forward deliveries
Have an ownership mindset on the appearance of the office and the experience for anyone who comes to the office
Support Legal Administrative Assistants or other administrative departments if needed, as time permits
Perform key tasks related to on-boarding and off-boarding of attorneys and staff
Serve as a point of contact between legal and administrative personnel in multiple offices
Serve as on-site backup for day-to-day matters in the absence of the Office Administrator
Serve as a Polsinelli PROUD committee member or team captain
Assist Hospitality Coordinator and Office Services Coordinator, including providing back-up coverage, as needed
Partner with Office Administrator, Marketing, and other staff involved with the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event
Qualification
Required
Prompt and reliable attendance
Must dress in a professional manner and always maintain a professional demeanor
Excellent communication skills in person and on the phone
Positive, energetic attitude
Must be able to work in a multi-tasked environment
Problem-solving mindset with ability to work under pressure
Proficiency in Microsoft Outlook and Word
Keep matters relating to client names, client matters, firm operations, or finances completely confidential
Preferred
College degree preferred
Benefits
Paid time off
Sick time off
A referral program
Medical insurance and benefits
Dental insurance
Vision insurance
Life insurance
AD&D insurance
ID Theft insurance
Long-term disability benefits
Short-term disability benefits
Parking/Transit reimbursement (varies depending on location)
401(k) benefits
Employee assistance benefits
Company
Polsinelli
Polsinelli is an Am Law 100 firm with more than 1,000 attorneys in 22 offices.
Founded in 1972
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Chase Simmons
Chairman & CEO
Scott Fletcher
Chief Operating Officer and Chief Financial Officer
Recent News
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