The University of Texas at Austin · 20 hours ago
Manager of Inventory and Event Operations
UT MAIN CAMPUS
Full-time
Onsite
Mid Level
$70K/yr - $70K/yr
4+ years expThe University of Texas at Austin is a leading educational institution committed to excellence and innovation. The Manager of Inventory and Event Operations plays a crucial role in ensuring the seamless execution of university events through effective oversight of inventory, logistics, and event operations.
Corporate TrainingEducationHigher EducationUniversities
No H1B
Responsibilities
Maintain detailed documentation and tracking of all assets used for inventory events
Monitor the movement, condition, location, and duration of each asset to ensure accurate accountability and availability
Keep precise records that promote operational efficiency and support financial stewardship
Document production notes, standard operating procedures, processes, and checklists to ensure consistency and accountability throughout event management
Oversee the preparation, staging, restocking, and retrieval of inventory to maximize efficiency in event setup and return processes
Inspect all returned assets for damage and coordinate replacement or restocking procedures as needed
Monitor consumable supply levels and proactively notify relevant teams to prevent shortages
Coordinate delivery, installation, setup, and removal (strike) of event assets and inventory through tracking and reporting using current technology and systems
Conduct monthly inventory audits to ensure accuracy and accountability
Maintain organization and safety in all storage areas, ensuring proper disposal of expired or unusable items
Work closely with production teams to create comprehensive lists of parts and tools needed for event builds
Ensure all required components are identified and available in advance to support successful event execution
Oversee site planning, wayfinding, vendor relationships, logistics, and on-site event operations to ensure smooth execution
Collaborate closely with University Events project managers and production teams to deliver seamless event experiences
Thoroughly execute all operational details for events, ensuring accuracy and adherence to established timelines
Uphold consistently high standards of performance and meticulous attention to detail throughout the entire event production process
Manage third-party event staff and student interns as required to support event operations during set-up, strike and preparation
Act as an operational liaison for University Events & Experience (UEE) with facilities-related departments and with colleges, schools, and units (CSUs) as assigned
Consistently represent University Events in all communications with professionalism, accuracy, and efficiency
Qualification
Required
Minimum four years of experience in a similar or comparable role
Strong organizational, interpersonal, and communication skills; able to manage multiple priorities discreetly
Proficient with Microsoft Office, calendar, project, and inventory management systems
Effective judgment and adaptability in fast-paced settings
Enthusiastic about supporting events aligned with UT Austin's mission
Experienced in coordinating logistics and site planning for private and large-scale events
Skilled with event management and asset tracking software
Detail-oriented, capable of managing several projects and tight deadlines
Experience in scheduling and on-site supervision of third-party labor and vendors
Skilled in maintaining SOPs and inventory records
Committed to professionalism, accountability, and excellent stakeholder service
Able to lift 75 pounds or more
Current and valid Texas driver license and a clean driving record required
Available for night, weekend, and travel work as needed
Preferred
Bachelor's degree or equivalent experience in event management, hospitality, operations, or related field
Five or more years of experience supporting event logistics and inventory management at luxury venues or with luxury vendors
Experience leading event operations at a university or similar institution
Strong collaboration skills with cross-functional teams and stakeholders
Proficient in inventory management software and process optimization
Excellent analytical skills and attention to detail for complex inventories
Skilled at identifying and implementing process improvements, deploying innovative solutions and integrating event technologies
Experience with CAD or design tools for event planning and space optimization
Familiar with safety standards for material storage and handling
Knowledge of risk management, crisis response, and safety compliance for large events
Commercial driver license and/or experience driving cargo vans and box trucks
Benefits
The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.
Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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