Cypress Hills Local Development Corporation · 19 hours ago
Administrative Assistant to Executive Director of Cypress Hills Local Development Corporation
Chestnut Commons Community Center - Brooklyn, NY 11208
Full-time
Onsite
Mid, Senior Level
$58K/yr - $65K/yr
5+ years expCypress Hills Local Development Corporation (CHLDC) is a community-based not-for-profit organization dedicated to community development and services. The Administrative Assistant will support the Executive Director with daily administrative tasks, manage communications, and coordinate events while fostering relationships within the community and with board members.
Career PlanningCommunitiesEducationNon Profit
Responsibilities
Assist Executive Director in daily administrative tasks, including handling public inquiries and requests for information for the Executive Director, managing executive director’s calendar, record keeping, communications and compliance matters as assigned
Act as liaison between the Executive Director and members of CHLDC’s Board of Directors – maintaining schedules and minutes of all committee and full board meetings, preparing and distributing relevant materials to board members prior to meetings, making reminder calls and sending reminder texts and emails; arranging logistics of meetings and special events such as outreach breakfasts with clergy from the community
Coordinate updates in government contracting portals related to CHLDC’s organizational profile, Board of Directors, and leadership
Represent the Executive Director at community and other public events
Maintain working relationships with offices of local elected officials, community board, public schools and other social service agencies
As requested, schedule and organize meetings, visits and events and maintain the Executive Director’s calendar
Serve on the agency's communications/fun committee focused on bringing staff together from diverse sites and divisions to share information, build morale and develop skills and greater understanding of the organization’s plans and mission
Handle tasks related to the board-directed Cesiah Toro Mullane Scholarship Fund
Organize master files of agency’s legal documents, minutes/board materials, disclosures, legal and other compliance filings, insurance and other files of the Executive Director
Notarize documents for Executive Director, Board Members and Deputy Directors
Support Executive Director, Deputy Director and Division directors with filing public disclosures and contract filing material for organization, board officers and Executive Director
Provide support for staff meetings and management team meetings
Handle, sort, direct administrative office mail
Draft letters, reports and spreadsheets for the Executive Director
Handle credit card, travel arrangements, insurance and ordering as needed
Report to the Executive Director on a regular basis
Demonstrate commitment to leadership development, community building, and community organizing as strategies for social change
Qualification
Required
Bachelor's Degree in communications, urban studies, social work, or related field
5+ years of relevant experience
Detailed oriented and extremely well-organized with great time management skills
Strong grammar, editing and writing, presentation and communication skills
Personable, professional, and passionate about the work of the organization
Proficient in Microsoft Office suite
Have notary license or be willing to obtain
Maintain confidentiality and highest ethical standards
Demonstrated commitment to leadership development, community building, and community organizing as strategies for social justice and social change
Preferred
Bilingual in Spanish a plus
Benefits
Excellent benefits including family health insurance
Employer’s match towards 403B retirement savings
Company
Cypress Hills Local Development Corporation
With community residents leading the way, the mission of CHLDC is to build a strong, equitable East New York, where youth and adults achieve educational and economic success, secure and preserve affordable housing, and develop leadership skills to transform their lives and community.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.2MKey Investors
TD Charitable Foundation
2025-04-17Grant· $0.2M
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