HCVT · 10 hours ago
Resource Management Coordinator
Long Beach, CA
Full-time
Hybrid
Entry Level
$60K/yr - $70K/yr
1+ years expHCVT is a firm that offers Tax, Audit, Advisory, and Business Management services to a diverse clientele. The Resource Management Coordinator supports the Resource Management Group by producing accurate reporting, maintaining scheduling systems, and learning staffing processes, making it an ideal role for someone detail-oriented who seeks to grow in resource management.
AccountingConsultingFinanceFinancial ServicesInformation Technology
Responsibilities
Assist in resource planning activities, including analyzing project requirements, forecasting resource needs, and identifying potential gaps or conflicts
Collaborate with team members to gather resource availability information and maintain accurate records of resource allocations
Assist schedulers during peak periods, including assignment changes and managing blackout windows
Intake reporting and scheduling requests, clarify requirements, and deliver timely solutions
Learn and utilize ProStaff functionality, including views, filters, indicators, and scheduling workflows
Make updates and maintain ProStaff data, including assignments, skills tags, availability, and blackout dates
Refresh datasets from ProStaff exports and maintain Excel models using PivotTables, XLOOKUP, and charts
Troubleshoot basic system issues and escalate complex problems to IT or vendor support
Prepare weekly and monthly dashboards and reports, including utilization, capacity, open requests, overtime, and PTO impact
Standardize reporting templates and folder structures for scheduling and resource management assets
Monitor compliance with firm time-entry policies and escalate overdue timesheets to managers
Identify opportunities to streamline reporting refresh steps and reduce manual effort
Provide administrative support as needed, including preparing documentation and maintaining relevant files and databases
Travel to other HCVT office locations as needed
Qualification
Required
Bachelor's degree or equivalent work experience
1+ year in operations, resource management, or reporting/analytics
Strong Excel skills (PivotTables, XLOOKUP; Power Query a plus)
Familiarity with scheduling tools (ProStaff or similar) and Microsoft Teams/Outlook
Highly organized with strong follow-through and the ability to manage recurring deadlines
Clear, professional communicator comfortable working across levels and teams
Preferred
Exposure to staffing workflows, utilization targets, and capacity planning
Experience with SharePoint and/or Power BI for dashboards and reporting
Strong analytical and problem-solving skills with attention to detail
Proficient at negotiating and managing conflict
Ability to navigate changing priorities, resolve issues quickly, and work with diverse personalities
Proven ability to work independently while contributing effectively as a team member
Benefits
HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.
Company
HCVT
HCVT is Southern California’s leading public accounting firm, the largest headquartered in Los Angeles, and the third-largest in the Western U.S.
501-1000 employees
H1B Sponsorship
HCVT has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageLeadership Team
James Carlin
Partner
Philip Holthouse
Partner
Recent News
San Diego Union-Tribune
2025-02-03
INSIDE Public Accounting
2023-12-23
2023-12-23
Company data provided by crunchbase