Hayward Lumber · 19 hours ago
Program Coordinator
Santa Barbara, CA
Part-time
Onsite
New Grad, Entry Level
$25/hr - $30/hrHayward Lumber is seeking a highly organized and proactive Part-Time Program Coordinator to support Tradart's mission of advancing technical and industrial arts education in the Santa Barbara community. The role involves administrative support, financial management, and coordination of programs and events.
Building Materials
No H1B
Responsibilities
Attend approximately 8-10 Board Meetings per year (some evening events may be required)
Prepare meeting agendas, record notes, produce draft minutes, and finalize the official Board Meeting Minutes
Coordinate email Board voting between meetings and update changes
Maintain the Tradart checking account records (deposits/debits) and process annual deposits and filings
Track, pay, and file incoming invoices, monthly check registers and submitting digital and physical records for bookkeeping and yearly binder maintenance
Process incoming donations, notify the Board, write and send thank-yous to donors, and maintain the digital donation ledger
Maintain QuickBooks and non-profit accounting principles. Prepare the annual budget for presentation at the June Board Meeting. Work with the Tax CPA and bookkeeper to prepare corporate tax returns
Assist board members in coordination of major Tradart events, including "The Big Show" and Tradart involvement in the SBCA Golf Tournament
Assist volunteers, attend the events, and coordinate tables and displays
Work with event partners and the press. Assist with promotional content (posters, marketing materials) and coordinate post-event follow-up, including thank-you's to sponsors and maintaining the Tradart database
Stay informed of joint scholarship grants (e.g., with Frank Schipper Construction) and assist board members with logistics for the SB Unified School District's Annual High School Showcase (November)
Qualification
Required
Must be an established resident living in the 805 area code
Previous experience working for a non-profit organization is a significant advantage
Fluency in QuickBooks and strong working knowledge of standard office software (Adobe Suite, Excel, Google Drive)
Experience with email marketing platforms (like Mail Chimp), basic web, and social media
Organizational, digital filing, and follow-through skills with the ability to manage multiple deadlines
A professional, friendly, reliable demeanor and the ability to work independently while collaborating effectively with the Board of Directors and external stakeholders
No degree required
Company
Hayward Lumber
For 100 years Hayward has been committed to meeting and exceeding the needs of builders.
Founded in 1919
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Marc Mizgorski
Chief Executive Officer and President
Paulo Sitolini
COO
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