Town Of Golden Beach · 4 hours ago
Executive Assistant to Chief of Police
Miami-FTL Area
Full-time
Onsite
Entry Level
1+ years expThe Town Of Golden Beach is seeking an Executive Assistant to assist the Chief of Police with oversight and coordination of special projects and events. The role involves strategic planning, data analysis, and performing a variety of administrative tasks to support the Police Department's mission and goals.
Law Enforcement
Hiring Manager
Elena Cheung
Responsibilities
Serves as the communication link between the Chief's office, law enforcement and civilian staff, Police Advisory Committee and the general public
Assists with the development and updating of strategic plans and performance indicators for the department
Maintains police personnel and case files
Operates as the court liaison for the police department
Makes discretionary decisions in assigned areas of responsibility; performs confidential duties for all department functions
Assists with gathering data and preparing reports, generating and maintaining budget records, and reviewing administrative procedures
Transcribes minutes at meetings and follows up on requests as assigned
Composes letters and memorandums; writes office procedures as assigned by the Chief of Police
Performs specialized assignments designated in accordance with their specific areas of responsibility
Conducting complex analyses and reports
Assisting in the preparation of the annual budget, maintains payroll records, prepares monthly financial reports
Prepares monthly financial reports; prepares bills for payments; prepares purchase orders, maintains monthly budget records and reconciles records with printouts received from the Finance Department
Answers telephone to provide information about police programs, activities or events to the public; screens calls and determines proper referral
Prepares response letters for the Chief of Police; maintains calendar and schedules appointments
Serves as liaison with Human Resources on personnel matters
Assist Command Staff and/or the CFA Accreditation Manager in retrieving administrative reports needed for accreditation process or inspections
Performs other related duties as may be required
Qualification
Required
Must be fluent in spoken and written English
Basic knowledge of modern office practices and procedures
Must be computer literate with knowledge of Microsoft Word, Excel, Power Point and other similar programs
Ability to get along with others and work effectively with the public and fellow workers
Ability to use and understand the equipment used to digitize documents
Ability to use and understand the document management software used to digitally archive public records
Ability to meet and deal with the public in a courteous, eloquent and effective manner
Ability to perform several tasks at one time
Associate's degree from an accredited college and one year of general secretarial experience
Preferred
Ability to communicate in Spanish is a plus
Must be a non-smoker
Company
Town Of Golden Beach
The ocean front Town of Golden Beach sits on 1.3 miles along the northernmost portion of State Road A1A at the Miami-Dade/ Broward County line in South Florida.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase