Confidential · 8 hours ago
Asset Management Associate
Irvine, CA
Full-time
Hybrid
Entry Level
$65K/yr - $70K/yr
2+ years expConfidential company is seeking an Asset Management Associate to support their regional Asset Management teams. The role involves reviewing and administering Capital Expense Approval Packages, managing vendor setups, and coordinating various administrative tasks within the team.
Marketing & Advertising
Hiring Manager
Romina J. Martinez, MBA, PHR
Responsibilities
One of the main roles for this position will be to review, track and administer Capital. Expense Approval Packages from our third-party Property Managers. The review is to ensure that all of the required documents are included and completed accurately
Manage and update Outlook contact groups
Assist with processing New Vendor Set Ups
Review our Work Order Maintenance system for service contract expirations
Coordinate technology platform Access Requests & Cancellations and audit used lists in non-Yardi platforms quarterly (i.e., Impak)
Provide lease documents to outside attorneys as requested
Process a limited number of invoices for payment in our A/P Accounting system
Update rent statement distribution list monthly
Periodically audit Property Manager’s compliance of various filing system requirements (Impak & Box)
Send out reminders to Property Managers for upcoming deadlines
Quarterly transmittal of lease option report and rent roll to all brokers
Coordinate calendars for monthly management meetings, leasing calls, legal calls and other calendar coordination as needed
Assist with various ad hoc projects as required (correspondence etc.)
Obtain and transmit legal fee accruals to corporate accounting and Property Accounting quarterly
Review variance and delinquency reports upon receipt from Property Managers to confirm all required explanations have been entered and distribute to regional teams
Distribute regional mail as needed
Filing as needed (electronic)
Qualification
Required
Prior experience working in a commercial real estate firm is preferred but not required
Must be proficient reviewing numbers and have basic mathematical skills
Office Administration experience including a high proficiency in Microsoft Office applications such as Word and Excel is required
Minimum two years' experience, preferably in a commercial real estate setting
Excellent computer skills, including a high degree of proficiency in MS Word, Excel, and Outlook
Outstanding organizational skills and ability to process multiple projects through to completion
Superior communication skills, both written and verbal, as well as excellent reading and comprehension skills
Proficient ability to detect errors and high level of attention to detail
Ability to self-motivate and manage one's time
At times, must be flexible with work hours in order to meet deadlines for special projects
Preferred
Yardi Accounting software
Yardi P2P Accounts Payable software
Concur expense reimbursement software
Familiarity with Property Management for Medical Commercial Office Space
Impak and Yardi Facilities Manager work order software
Company
Confidential
This page is owned and operated by JAF HOLDINGS INC. All rights reserved 2025. jafholdingsinc.com
Silicon Valley, California US, US
51-200 employeesFunding
Current Stage
Growth StageLeadership Team
Roshan Syed
Global Talent Partner
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