Tulsa Community Foundation · 2 hours ago
Accounting Clerk
Tulsa,OK,US
Full-time
Onsite
Entry Level
2+ years expTulsa Community Foundation (TCF) is a public charity dedicated to managing philanthropic funds for the improvement of the Tulsa and Eastern Oklahoma area. The Accounting Clerk will maintain financial records, assist in processing invoices, and support the finance team with day-to-day accounting tasks. This role is crucial for ensuring compliance and accuracy in financial operations for multiple not-for-profit organizations.
CharityCommunitiesLaw EnforcementNon Profit
Responsibilities
Input financial data into accounting software with accuracy
Maintain organized, accurate, and up-to date financial records and files
Assist in the preparation of accounts payable and accounts receivable related reports and statements
Process invoices for payment, obtain necessary approvals and supporting documentation, accurately code to entity and general ledger accounts, and maintain timely payment schedules
Input data (vendor information, invoice detail, etc.) into accounting software to prepare payables
Export queries for reporting / transfer purposes
Prepare checks and electronic payments, and process positive pay uploads as necessary
Assist in the filing of 1099s, audits, and other tax filings as needed
Monitor the email inboxes associated with affiliated non-profit entities, responding to inquiries and routing correspondence to appropriate accounting staff or processing as needed
Perform required TIN match on all accounts payable vendors where a W-9 is required
Maintain records of invoices, approvals, W-9 forms, contracts, and TIN verification results in accordance with company policy
Ensure IRS compliance with TIN matching requirements, and follow-up with vendors and programs for missing or incomplete W-9 documentation
Assist in the recording and depositing of non-contribution-related checks as needed
Verify appropriate supporting documentation is available for each transaction
Ensure proper coding to entities and general ledger accounts
Confirm required approvals are obtained per company policy
Identify and resolve discrepancies or policy violations
Ensure compliance practices are in line with internal control policies
Generate and distribute informational reports as required
Assist Supervisor and Controller with monthly and year-end closing processes, including Form 1099 filings
Support annual audit preparation
Manage departmental mail distribution
Monitor the TCF Accounting email inbox, responding to inquiries and routing correspondence to appropriate accounting staff as needed
Assist with special projects and tasks as assigned
Qualification
Required
Bachelor's degree in accounting and/or finance
2+ years of recent accounts payable and/or bookkeeping experience
Proficient with Microsoft Office Suite (specifically Excel, must be able to use basic formulas)
Excellent attention to detail and data accuracy
Strong organization and time-management skills
Intrinsically motivated, comfortable working individually or with teams, and an excellent problem solver
Ability to maintain confidentiality and discretion in financial and community matters
Strong interpersonal skill set and passion for excellent customer service; engaging with respect, professionalism, compassion, and kindness in all interactions
Excellent communication skills, both verbal and written, in-person and virtual, with demonstrated competency in listening, seeking to understand, accurately and clearly exchanging information, providing directions, following up, and ensuring proper documentation
Able to multitask while maintaining efficiency and detail-oriented tasks with shifting priorities while in a fast-paced team environment
Desire to create objectives, establish priorities and proceed with goals under limited supervision
Ability to sit in front of a computer monitor for multiple hours at a time
Preferred
Accounting experience at not-for-profit organizations preferred
Experience with QuickBooks, Raiser's Edge, Financial Edge (preferred), Bill.com/DIVVY
Benefits
Work/life flexibility
Comprehensive health benefits
Paid time off
Generous retirement contributions
100% employer-paid medical, dental, and long-term disability for full-time employees only
Option to add vision and dependents
401K employee and employer contributions
Paid holidays
Employer-paid AD&D life insurance, with employee option to add supplemental life insurance
Company
Tulsa Community Foundation
Tulsa Community Foundation is a charity organization that offers scholarships and philanthropic planning services for students.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Phil Lakin
CEO
Jeff Stava
Chief Operating Officer
Company data provided by crunchbase