Legal/Administrative Assistant jobs in United States
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State of Oklahoma · 4 hours ago

Legal/Administrative Assistant

positionOklahoma County, OK
timeFull-time
remoteOnsite
seniorityEntry Level
date3+ years exp

The Oklahoma Office of the Attorney General is currently seeking a full-time Legal/Administrative Assistant for their Pharmacy Benefit Management Compliance & Enforcement Unit. This role will provide legal support to the PBM Unit Chief and other attorneys, assisting with case management, correspondence, and legal documentation.

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Comp. & Benefits
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H1B Sponsor Likelynote

Responsibilities

Docketing for the PBM unit
File motions, briefs, and other substantive legal documents as needed
Provide administrative, clerical, and organizational support to the PBM Unit
Collect, prepare, and format reports and other documents, correspondence, and memoranda, in accordance with office standards
Receive, process, and distribute incoming and outgoing mail and/or emails
Support legal case management by opening and closing case files, maintaining and organizing files, docketing deadlines and meetings, assisting in preparation of pleadings, exhibits, and briefs, and tracking case progress
Perform data entry and maintain precise records of case-related information
Conduct discrete legal and factual research assignments using online databases and resources
Coordinate office copier(s) maintenance, and upkeep in general office supplies
Schedule conference room(s) and prep for personal and/or public meetings
Assist attorneys with car reservations, travel request forms, and hotel reservations
Scan documents and files of varying sizes, ranging up to thousands of pages in length
Manage calendar and track deadlines for the PBM Unit
Assist with training materials, forms, templates, and process improvement initiatives
Operate office equipment and machines
Complete other special projects and duties assigned
Maintain integrity and confidentiality of information of the Attorney General’s Office

Qualification

Microsoft Office SuiteDocument management systemsLegal researchAttention to detailOrganizational skillsTime managementVerbal communicationWritten communicationConfidentiality

Required

Excellent attention to detail
Excellent organizational, time management, and verbal and written communication skills
Strong ability to manage multiple priorities with accuracy and confidentiality
Proficiency in Microsoft Office Suite, Adobe Pro, and other document management systems
Excellent spelling, grammar, and proofreading skills

Preferred

3 plus years of experience preferred but not required

Company

State of Oklahoma

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State of Oklahoma is a government organization that provides community development, education, employment, and health services.
dateFounded in 1970
location
Oklahoma City, Oklahoma, USA
people-size10001+ employees
web-link
https://oklahoma.gov/

H1B Sponsorship

State of Oklahoma has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)

Funding

Current Stage
Late Stage

Leadership Team

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Dan Cronin
CIO and Chief Transformation Officer
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David Ostrowe
Chief Operational Officer
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