State of Montana · 12 hours ago
Accounting Technician & Office Manager
Helena, MT
Full-time
Hybrid
Mid Level
$20/hr - $24/hr
3+ years expThe Montana Arts Council is a state agency dedicated to advancing education and supporting the arts in Montana. The Accounting Technician & Office Manager position is crucial for managing financial operations, grant systems, and office administration, ensuring smooth operations and effective communication within the team.
Government Administration
Responsibilities
Execute financial operations and compliance: Process accounts payable and receivable; verify and audit invoices and supporting documents; reconcile accounts; prepare reports; maintain accurate financial records; and ensure compliance with state accounting and procurement policies
Support payroll and purchasing activities: Provide payroll data and reporting; input payroll into the system; coordinate purchases of goods and services; monitor equipment needs; and maintain organized financial files
Manage grant systems and data integrity: Administer and maintain grants through management software; set up and support user accounts; provide technical assistance; and ensure accurate, complete data collection and integration with other systems
Coordinate office communications and daily operations: Monitor and respond to phone, email, and walk-in inquiries; route requests to appropriate staff; oversee general office email and mail distribution; maintain office security and opening/closing protocols; prepare agendas and notes for staff meetings; set up and host virtual meetings; and track building maintenance issues
Organize major events and provide executive support: Plan and execute bi-annual council meetings, receptions, and tours; organize program ceremonies such as Governor’s Arts Awards and Traditional Arts events; and provide administrative support to the Executive Director. Executive support functions include travel planning, calendar and email management, reports and special projects as assigned
Qualification
Required
Skill in the use of general office software (e.g., Word, Excel, Outlook, etc.) with a preference for strong excel skills
Understanding of accounting and payroll practices
Ability to communicate effectively verbally and in writing
Accurate typing, filing, and archiving skills
Willingness to establish and maintain effective working relationships
Knowledge of software management including business and multimedia applications
Requires education or experience equivalent to an associate degree and/or three-years office administration experience including computer and bookkeeping experience
Preferred
Knowledge of the Statewide Accounting, Budgeting, and Human Resource System (SABHRS)
An interest in the arts
Benefits
Health Insurance
Paid Leave & Holidays
Retirement Plan
Company
State of Montana
State of Montana has a desire to cultivate a workforce consistently able to respond to challenges facing Montana.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Adam L. Carpenter, MBA, MSIS
Chief Data Officer
Chris S.
Interim Chief Information Security Officer
Recent News
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