Stanford Health Care · 2 hours ago
Program Project Coordinator - Facilities Planning & Design
Palo Alto, CA
Full-time
Hybrid
Entry, Mid Level
$43.77/hr - $56.90/hr
2+ years expStanford Health Care is seeking a Program Project Coordinator for their Facilities Planning & Design organization. This role involves managing executive-level coordination, supporting senior leadership meetings, and ensuring project initiatives remain on track while handling sensitive information with discretion.
Health CareHealth DiagnosticsHospitalMedicalPrimary and Urgent Care
Responsibilities
This role focuses heavily on calendaring support and strategically managing coordination of senior leadership and project meetings and events
Track commitments and decisions to keep teams aligned and accountable
Collaborate with the PPCs for senior leaders, external partners, and cross-functional teams, representing the VP’s availability with credibility and tact
Support operational workflows including travel arrangements, expense reporting, procurement requests, and administrative approvals
Handle highly sensitive information with absolute confidentiality and discretion
Identify opportunities to streamline administrative processes and improve executive efficiency
Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately
Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings
Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC)
Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance
Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings
Events Coordinator: Manages events
Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed – at the right place at the right time
Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned
Qualification
Required
High school diploma or equivalent required
Two to five years of experience interacting with clients, customers and/or patients in a complex environment
Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks
Possesses an ability to manage multiple changing priorities
Must be able to take direction and work effectively both alone and collaboratively with others
Demonstrated ability to independently seek out and obtain information
Demonstrated ability to exercise good judgment and use discretion in confidential situations
Excellent written and verbal communication skills required
Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others
Exhibits a professional approach to work including a sense of responsibility for assigned duties
Prepares and manages accurate file systems in a manner that is consistent with standard office practice
Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals
Demonstrated ability and interest in learning new software programs as required
Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc
Follows safety policies and procedures. Incorporates ergonomic principles in work habits
Preferred
Bachelors Degree preferred
Extensive knowledge and understanding of hospital and clinic organization preferred
Company
Stanford Health Care
Stanford Health Care is a healthcare center that treats cancer, heart disease, brain disorders, and primary care issues.
10001+ employees
H1B Sponsorship
Stanford Health Care has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (102)
2024 (74)
2023 (82)
2022 (55)
2021 (54)
2020 (67)
Funding
Current Stage
Late StageLeadership Team
Aditya Bhasin
VP Software Design & Development
Jay Shah
Chief of Staff
Recent News
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