UMass Chan Medical School · 9 hours ago
Grant & Contract Analyst - Open Rank
Worcester, MA, US
Full-time
Hybrid
New Grad, Entry, Mid, Senior Level, Lead/Staff
0+ years expUMass Chan Medical School is seeking a Grant & Contract Analyst to perform financial and administrative functions related to post-award grants, contracts, and restricted gifts. The role involves monitoring compliance, managing financial transactions, and preparing reports to support research funding.
EducationHigher EducationMedical
Responsibilities
Contribute to monitoring and analysis activities of the university portfolio of research project grants, contracts, and restricted gifts, from award through closeout to protect the integrity of the university’s research enterprise
Enter award data in the financial system of record to establish the project record. Utilize reports and queries to monitor expenditures for accuracy and adherence to required policies and regulations. Work with departments to ensure appropriate action and resolution of issues
Process invoices and payments based on the terms of the contract to ensure cash management requirements. Manage reconciliation of receipts and accounts receivable
Identify sponsor terms and conditions that require attention
Collaborate with departments to facilitate best grants management practices. Provide guidance and direction to external department staff to resolve compliance issues. Take appropriate action to process necessary corrections
Reconcile expenditures, disbursements, and receipts. Prepare and submit financial reports to ensure compliance with sponsor and institution requirements
Collaborate with pre-award staff in all grants management processes and procedures to ensure excellent customer service standard
Demonstrate willingness and interest in assuming increasing levels of responsibilities and networking
Communicate in a clear and concise manner to elicit and disperse information
Perform other duties as required
Monitor and analyze a portfolio of research project grants, contracts, and restricted gifts, including component budgets, from award through closeout to protect the integrity of the university’s research enterprise and ensure continued funding for research
Create the award/project in the financial system of record, accurately reflecting the sponsor terms, special conditions and reporting requirements, providing the Principal Investigator and administrators with the necessary information to meet deliverables and continue to be eligible for future funding
Monitor expenditures for accuracy and adherence to required policies and regulations. Guide administrators and Principal Investigators in appropriate corrective action to ensure resolution of issues and continued funding for research projects
Invoice sponsors based on the terms of the contract to ensure cash management requirements have been met. Act on behalf of the institution to resolve any questions. Manage payments, reconciliation of receipts, and accounts receivable
Identify sponsor terms and conditions that require attention and communicate to Principal Investigators and department staff creative solutions to address the issue and ensure continued funding
Analyze and reconcile expenditures, disbursements, and receipts. Prepare and submit financial reports to ensure compliance with sponsor and institution requirements
Utilize reports and queries to monitor accuracy of data for compliance purposes and accuracy in the financial system of record
Participate in policy and procedure review and improvement; provide feedback
Monitor and analyze a sizable portfolio of complex grants, contracts, and restricted gifts, including multiple budget components, and prominent departments from award through closeout to protect the integrity of the university’s research enterprise and ensure continued funding for research
Assess and analyze award documentation; create and record the award data in the financial system of record following the terms and conditions, special conditions, approved budget and reporting requirements, providing the basis for university reporting and management. Review setup work of less experienced staff to ensure accurate interpretation and system data
Review and analyze expenditures for accuracy and adherence to required policies and regulations. Guide administrators and Principal Investigators in appropriate corrective action to ensure resolution of issues and continued funding for research projects
Mentor less experienced staff in understanding, interpreting, and applying policies and procedures to assure best grant management practices
Guide department staff to facilitate best grants management practices. Provide guidance and direction to external department staff to resolve compliance issues. Take appropriate action to process necessary corrections
Modify and enhance system reports and queries to monitor data for compliance purposes and accuracy in the financial system of record
Participate in policy and procedure review and improvement; identify any issues and suggest ideas for resolution
Communicate in a clear and concise manner to elicit and disseminate information
Monitor and analyze a significantly complex portfolio of grants, contracts, and restricted gifts in high-profile departments, including numerous departments, multiple budget components and extraordinary sponsor requirements from award through closeout to protect the integrity of the university’s research enterprise and ensure continued funding for research
Generate award record in financial management system of record. Assess and analyze demographics to ensure award documentation; work within the enterprise financial management system to review and verify sponsor and institutional data pertaining to each award/project, providing the basis for university reporting. Analyze expenditures for adherence to required policies and procedures. Guide administrators and Principal Investigators through resolution
Direct policy and procedure review and improvement, identifying issues and providing solutions
Create reports and queries to monitor data for compliance; analyze and provide reports to leadership
Lead efforts to gather and prepare information for audits, desk reviews and site visits
Onboard, train and mentor less experienced staff in understanding, interpreting, and applying policies and procedures to assure best grant management practices. Develop and maintain standard operating procedures and training materials
Create, maintain and deliver educational and training materials, providing high-quality guidance to department administrators and Principal Investigators
Qualification
Required
Bachelor's degree in Business, Accounting, Finance or related field or equivalent experience
0-1 years related business experience
Proficient in Microsoft Office Suite
Excellent interpersonal, verbal, and written skills needed to present and communicate effectively with a diverse population of stakeholders
Demonstrated time management and problem-solving skills with ability to organize and prioritize workload to meet deadlines
Demonstrated understanding of financial documents such as system reports at summary and detail levels
3+ years related business experience
Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines
Demonstrated ability to analyze and interpret financial documents such as system reports at summary and detail levels
5+ years related business experience
7+ years related business experience
Preferred
Knowledge of OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
Knowledge of NIH Grants Policy Statement
Professional Certification in Research Administration (CRA) or Master's Degree in Research Administration
Proficiency with multiple and varied web-based reporting systems
Company
UMass Chan Medical School
Massachusetts’ first and only public academic health sciences center is made up of three graduate schools.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$13.6MKey Investors
Centers for Disease Control and PreventionCommonwealth of Massachusetts
2025-11-18Grant· $2M
2024-04-03Grant· $11.6M
Leadership Team
M
Marc Uknis
Adjunct Associate Professor Of Surgery, Microbiology & Applied Physiology
Michael Collins
Chancellor
Recent News
2026-02-04
2026-01-18
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