Iowa State University Foundation · 20 hours ago
Finance Assistant
Ames, Iowa, United States
Full-time
Hybrid
Entry Level
3+ years expIowa State University Foundation is seeking a Finance Assistant to provide administrative support to the finance and data, analytics, and technology services teams. The role involves coordinating schedules, managing travel arrangements, preparing financial documents, and assisting with budget preparation.
CommunitiesEducation
Responsibilities
Coordinate calendars and schedule meetings for finance and DATS team members including preparing agendas, posting materials, and taking notes/meeting minutes
Coordinate travel activities as requested – research options, submit travel requests, and make air, hotel, and rental car reservations
Prepare professional development requisitions, expense reports, invoice payment requests, and other departmental forms as requested
Prepare and coordinate the electronic imaging of documents
Process incoming mail three times per week
Assist with preparing various communications such as mailing receipts, pledge reminders, annual reports, and others
Interact with vendors to track invoices, recurring expenses, software subscriptions, expirations, etc
Assist with budget preparation, budget reporting, and reviews
Provide coverage for the front desk receptionists as needed
Qualification
Required
High school graduate or GED
3 years of administrative experience required. Education may be substituted for years of work experience
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Ability to work independently and as part of a team. Must be adaptable, flexible, and self-directed
Proficiency with Microsoft Office Suite and ability to learn new software
Must be able to handle several activities simultaneously with attention to detail and adherence to deadlines and accuracy
Must adhere to strict confidentiality standards
Creativity, patience, a sense of humor and a belief in our organizational mission of: Aligning donor passion and generosity to advance Iowa State University's land grant ideals
Company
Iowa State University Foundation
The Iowa State University Foundation is a private non-profit organization dedicated to securing private grants for Iowa State University. It is a sub-organization of Iowa State University.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Emily Hager, CPA
Chief Financial Officer
Rosa U.
VP and CIO
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