NEOGOV · 22 hours ago
Administrative Assistant III (Parks & Recreation)
Charlottesville, VA
Full-time
Onsite
Mid, Senior Level
$56K/yr - $69K/yr
5+ years expNEOGOV is seeking an Administrative Assistant III to provide paraprofessional administrative support to the Director of the Parks & Recreation Department in Charlottesville, VA. The role involves managing administrative processes, preparing meeting materials, and supporting HR-related tasks while ensuring effective customer service and data management.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Prepares, proofreads and edits memos, letters, reports, forms, documents and other materials, using word processing, spreadsheets, databases or presentation software
Provides clerical support for department/unit as required; takes and posts minutes of required meetings
Receives, opens, and sorts mail; receives, signs for, and distributes packages; may assist with bulk mailings
Prints, collates, and assembles reports/materials for distribution
Orders, inventories, receives, and/or shelves routine supplies, books and office equipment
Coordinates with department vendors on the maintenance of leased and/or warrantied equipment
Schedules meetings and rooms. Notifies all participants of meetings and other functions in advance
Assists with development of office procedures
Prepares, verifies, files, and processes a variety of accounting documents (invoices, requisitions, forms, reports, work orders) for routing and approval
Reconciles statements
Researches, orders, inventories, and receives special purchases as directed
Tracks expenditures in appropriate accounting software
Monitors department budget. May assist with budget development
May act as a decentralized buyer; writing bid specifications and overseeing invitation to bid or request for proposal processes
May screen applicants
Communicates with department employees on personnel-related programs
Coordinates the hiring and onboarding of new employees. Processes personnel transactions
Regularly responsible for payroll related tasks
Trains staff on departmental and City policies, procedures and systems
May have responsibility for supervision of administrative support staff. Responsibility may include providing occasional direction to administrative support staff in the department and temporary staff
Meets, greets, screens in-person and telephone customers and visitors; takes messages or directs visitors appropriately
Assists visitors in completing standard forms; may review them for completeness
Provides accurate and appropriate information in response to routine and more advanced inquiries with ability to interpret department and City policies and procedures
Responds to requests for more detailed services and assistance
Follows through, resolves, and seeks feedback regarding questions, request and and/or complains in a timely manner. Seeks out ways to improved customer services
Has an advanced understanding of departmental services and is able to assist with departmental processes. May be responsible for overseeing a departmental program or service
Answers advanced correspondence for supervisor
Performs a variety of data entry tasks, including entering and updating data in appropriate administrative support systems
Reviews completed work for accuracy and completeness
May perform inquiries in internal and external databases to determine discrepancies
Performs data analysis within established polices, models, and/or procedures
May assist in the preparation of narrative and statistical reports
Maintains a system for tracking the progress of work
Gathers, tabulates, displays and assists in analyzing factual data; drafts reports, tables, survey questionnaires, and other documents; answers correspondence and survey questionnaires
Maintains physical and electronic files and records
Produces and electronically distributes simple documents (e.g. procedural guidelines)
Develops improved methods, procedures, and techniques related to the job
Develops and presents trainings, facilitates meetings, and or makes presentations to groups
May serve on special and/or regular teams and committees
May be responsible for coordination of a department-wide process or service (maintenance, security, awards and recognition, newsletter, annual report)
Performs other duties as assigned
Qualification
Required
Any combination of education or experience equivalent to a two-year degree from an accredited university or college with a focus in public administration, business administration, management, accounting or closely related courses preferred
A minimum of five (5) years of general clerical experience related to the duties of the position
Reading comprehension to read standard business English
Modern office methods and procedures, managing files and records
Basic arithmetic skills
Problem-solving skills to apply standard procedures to clearly defined problems
Interpersonal skills to explain rules and procedure clearly
Written and oral communications
Database, spreadsheet and word processing applications including skilled methods of graphic presentations
Ability to establish and maintain effective working relationships with management, employees, clients, and the public
Understand program objectives in relation to departmental goals and procedures
Organize and prioritize work assignments
Benefits
13 paid holidays plus 1 floating holiday
Paid vacation and sick leave
Health insurance options with employer contribution
Employer-paid life insurance
City's retirement options
Gym membership reimbursement
Tuition reimbursement
Continuing education/training opportunities
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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