Amalgamated Bank · 5 hours ago
Office & Executive Experience Coordinator
New York, NY, US
Full-time
Onsite
Mid Level
$60K/yr - $70K/yr
3+ years expAmalgamated Bank is seeking an Office & Executive Experience Coordinator to enhance the daily experience at their New York headquarters. This role involves hospitality, executive support, event coordination, and office management, ensuring a welcoming and professional environment for all stakeholders.
Banking
Responsibilities
Serve as the primary host for board members, clients, partners, and visitors, delivering a warm, professional, and seamless welcome
Maintain the reception, lobby, and shared spaces to ensure an organized, refined, and inviting office environment
Manage the main phone line and general inquiries with courtesy, discretion, and promptness
Provide thoughtful guest touches and ensure meeting experiences feel intentional and well-prepared
Support a select number of senior executives and board members with calendar management, travel coordination, reservations, and logistics
Arrange flights, accommodations, ground transportation, and itineraries with a concierge-level approach
Prepare briefing materials, meeting summaries, and expense reports with accuracy and confidentiality
Partner closely with the CEO’s Executive Assistant to provide coordinated, high-quality leadership support
Coordinate board meetings, leadership offsites, executive sessions, and internal culture events
Oversee conference room scheduling and ensure flawless setup of A/V, catering, room layouts, and hospitality elements
Liaise with catering, florals, audio-visual support, building services, and other event-related vendors
Provide on-site support during business hours, with occasional early mornings or evenings for special events
Monitor office and kitchen supply levels and place timely orders
Maintain day-to-day organization and readiness of workspaces, common areas, and meeting environments
Serve as liaison to building management, maintenance personnel, and external service providers
Ensure the headquarters reflects the institution’s culture of excellence, care, and professionalism
Qualification
Required
3+ years of experience in hospitality, guest services, office management, executive assistance, or a similar client-facing professional support role; experience in financial services or corporate environments preferred (bank policies – T&E and perquisites)
Strong organizational, communication, and interpersonal skills with a polished and service-driven presence
Proficiency with Microsoft Office Suite and Outlook; familiarity with travel and expense systems (e.g., Concur, Navan) is a plus
Demonstrated ability to multitask in a fast-paced environment with discretion, confidentiality, and sound judgment
Must be available for full-time, on-site presence at the New York headquarters
Company
Amalgamated Bank
For over a century, Amalgamated Bank has been America’s Socially Responsible bank supporting thousands of people, organizations, causes and businesses.
Founded in 1923New York, New York, USA
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Keith Mestrich
Retired President and CEO
Sam Brown
Senior Executive Vice President, Chief Banking Officer
Recent News
Amalgamated Financial Corp.
2025-07-24
GlobeNewswire News Room
2025-07-11
Simply Wall Street
2024-04-28
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