CalG.A.P. · 6 hours ago
Administrative Assistant
Tulare, CA
Part-time
Onsite
New Grad, Entry LevelCalGAP is an organization dedicated to supporting California growers with various services to optimize their operations. The Administrative Assistant will support company operations by coordinating sample procedures, managing regulatory compliance documentation, and overseeing data organization, while working extensively within the Dynamics software system.
Farming Ranching Forestry
Responsibilities
Working closely with the Grower Services Manager to coordinate and manage sample processing procedures, ensuring compliance with company standards and regulatory requirements
Utilizing the Dynamics software system to input, track, and manage sample data, ensuring accuracy and timely processing
Assisting the Grower Services Manager in generating and formatting reports related to sample results, compliance documentation, and company data tracking
Supporting regulatory compliance efforts, including maintaining accurate documentation, tracking regulatory requirements, and preparing necessary reports in collaboration with the Grower Services Manager
Maintaining detailed and organized records related to sample processing, compliance, and reporting procedures
Assisting with administrative functions such as document preparation, scheduling, and internal communications to support the Grower Services Manager and broader team
Coordinating logistical support for internal teams, including scheduling, data entry, and communication with stakeholders
Ensuring proper documentation and implementation of Standard Operating Procedures (SOPs) for all sample processing and compliance tasks in conjunction with the Grower Services Manager
Providing internal support by responding to inquiries related to sample processing, regulatory compliance, and reporting procedures
Professionally communicating with clients and vendors to provide exceptional customer service and ensure efficient coordination of sample-related tasks
Collaborating effectively with internal teams to improve workflow, resolve issues, and enhance overall efficiency
Performing additional tasks as required to support company operations and objectives
Qualification
Required
Strong attention to detail and analytical skills for accurate data collection and reporting
Proficiency in Microsoft Excel and the Dynamics software system, with the ability to learn and adapt to new tools
Excellent written and verbal communication skills for reporting, collaboration, and customer interactions
Ability to manage and analyze data effectively for regulatory and reporting purposes
Strong organizational skills and experience with record-keeping and processing documentation
Knowledge of regulatory compliance processes and administrative best practices
Professional demeanor with strong customer service skills for interacting with clients and vendors
Capability to work collaboratively across departments and contribute to multiple projects simultaneously
Ability to build and maintain positive relationships with internal and external stakeholders
Ability to meet deadlines under pressure while effectively communicating capacity and requirements to stakeholders
Company
CalG.A.P.
CalGAP takes a proactive approach in supporting California growers so that they can make better decisions, faster.
Founded in 2005
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase