Kelly Science, Engineering, Technology & Telecom · 15 hours ago
Project Administrator
Blue Ash, OH
Full-time
Onsite
New Grad, Entry LevelKelly Science, Engineering, Technology & Telecom is seeking a Project Administrator to support their Commercial organization. The role involves coordinating marketing and sales operations, managing purchase orders, and providing project management support to ensure seamless execution of initiatives.
Staffing & Recruiting
No H1B
Responsibilities
Purchase Order Management: Create, process, and track purchase orders for marketing and sales operations using ARIBA; ensure compliance with policies, maintain accurate records, and partner with finance/procurement to resolve issues
Event Coordination: Plan and execute small customer and internal events (educational sessions, demos, meetings), including logistics such as venues, catering, invitations, schedules, and on-site support as needed
Health Care Practitioner Communications: Serve as a point of contact for HCPs, coordinating schedules and facilitating clear, timely communication related to marketing initiatives, events, and educational opportunities
NDA Management: Track, process, and coordinate execution of non-disclosure agreements with internal and external stakeholders
Project Management Support: Coordinate commercial and marketing projects from initiation through completion, including timelines, task tracking, follow-ups, and delivery of milestones
Cross-Functional Coordination: Partner with Marketing, Sales Operations, R&D, and other internal teams to ensure alignment, documentation flow, and timely execution of initiatives
Administrative Backbone: Provide general administrative and operational support, including meeting coordination, calendar management, documentation organization, and preparation of materials
Expense Management: Support expense processing and reconciliation using Concur, ensuring timely and accurate submissions
Support preparation and refinement of PowerPoint presentations and materials for internal and external audiences, ensuring content is clearly structured and professionally presented (design skills are a plus but not required)
Qualification
Required
Excellent organizational, prioritization, and time management skills with the ability to manage multiple workstreams concurrently
Strong written and verbal communication skills
Experience with purchase order systems and basic financial processes (ARIBA experience preferred)
Demonstrated ability to coordinate events and manage logistics
Project coordination or project management experience, including planning and execution
Comfortable interacting with commercial teams and external partners, including health care professionals
Proficiency with Microsoft Office Suite, especially Outlook, Excel, and PowerPoint
Preferred
Experience supporting cross-functional teams in a matrixed organization
Familiarity with Concur or similar expense management platforms
Prior experience in marketing operations, sales operations, or commercial environments
Exposure to contract or NDA management processes
Benefits
Vacation and sick pay
Paid holidays
401(k) plan
Group medical, vision, dental, life, and short-term disability insurance options
Kelly Discounts on goods and services, auto and home insurance, and tuition at Kelly partner schools
Kelly Learning Center offers free courses and trainings
Weekly pay
Company
Kelly Science, Engineering, Technology & Telecom
Kelly Science, Engineering, Technology & Telecom specializes in science, engineering, technology, and telecom.
Founded in 1946
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Linda Stuit
Senior Vice President, Engineering Specialty
Company data provided by crunchbase