PGAL · 21 hours ago
Office Administrator/Marketing Assistant
Austin, TX
Full-time
Onsite
Mid Level
3+ years expPGAL is a national design firm specializing in architecture, interiors, engineering and planning for various public and private sector clients. They are seeking a reliable and detail-oriented Office Administrator/Marketing Assistant responsible for supporting management and marketing efforts through various administrative duties.
Building MaterialConsultingReal Estate
No H1B
Responsibilities
Assist principals and staff in all administrative functions, A Swiss Army Knife
Answer/direct all incoming phone calls and greet all office visitors professionally and courteously
Maintain and assist with paper & electronic files and contracts, AIA documents, and proposals
Coordinate office meetings, schedule lunch-n-learns, order food, and special in-house events, meeting records, presentations, travel, and client/consultant management
Assist with tracking and researching future clients, projects, conferences, staff, etc
Assist with logging all RFIs, submittals, and shop drawings in Newforma or other client-based project management software
Partner with the Accounting Department for all invoicing
Partner with the Marketing Department on proposals to organize and produce marketing deliverables, including creative, quality, and accurate qualification statements, coordinate conference attendance/booth set-up, office graphics, project photography, color & mood boards, etc
Creatively capturing and telling the project story of the architectural process
Provide support for generating and maintaining general marketing deliverables (project sheets, resumes, Vision database, etc.)
Maintain building security by following procedures and maintaining a clean reception area
Receive and distribute daily mail and outgoing deliveries by courier and FedEx notifications for packages
Daily set-up, clean-up, and restocking of departmental kitchen supplies; clean out refrigerator weekly
Monitor and maintain office, kitchen/coffee supplies, and vendor maintenance and repair
Other duties as assigned
Qualification
Required
Must be a reliable self-starter and have a strong service-oriented demeanor
High school education or equivalent
3+ years of relevant experience in A/E/C or allied industry preferred
Proficient in Microsoft Word, Excel, Outlook, Adobe Creative Suite (fluent in InDesign)
Experience with graphic design, AIA contracts, and Newforma/Project Management software
Must present a professional presence and demeanor that is reflective of a corporate office environment, with excellent written and verbal communication skills
Time management skills with the ability to organize and prioritize multiple, simultaneous projects in a fast-paced environment
Must have the ability to work in a team-oriented environment, with the capability of identifying and solving problems
Must be legally authorized to work in the United States for any employer without sponsorship
Benefits
Medical
Dental
Vision
Disability
Life
Flexible spending accounts
A 401(k)
Profit sharing
Paid leave
Holidays
PTO
Paid parental leave
Company
PGAL
PGAL is an architecture & planning firm specializing in architectural, engineering, and planning services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Beth Funk
Chief Financial Officer
Lesli Dickinson
Human Resource Business Partner
Recent News
2022-06-25
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