Associated Asset Management (AAM) · 2 hours ago
Administrative Assistant
Peoria, AZ
Full-time
Onsite
New Grad, Entry LevelAssociated Asset Management is a company focused on empowering employees to reach their highest potential. The Administrative Assistant will provide essential support to Community Managers, ensuring effective customer service and assisting with various administrative tasks to facilitate ongoing projects.
Management Consulting
Responsibilities
Provides direct support to assigned Community Managers in order to meet community standards
Addresses customer issues and ensures effective, long-term solutions
Provides customer service to homeowners via phone and email
Provides support to community managers which includes answering phones/returning calls, composing correspondence, sending/receiving faxes, creating and maintaining spreadsheets, etc
Maintains an effective process for tracking architectural submittals
Arranges Board of Directors (BOD) meetings (times/locations) and prepares all correspondence necessary to notify parties and updates, prepares and mails BOD meeting packets
Ensures necessary information is organized and accessible to Community Managers on the day of BOD meetings
Works with vendors to provide direction and collect bids per the manager
Designs brochures, pamphlets, handouts, etc. for communities
Maintains strict adherence to community and company deadlines
Provides relief to front receptionist
Performs other related duties as directed
Qualification
Required
Ability to multitask, and prepare and process large amounts of administrative items while being detail oriented
Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines
Exceptional organization and tracking skills
Ability to function efficiently in a high volume, fast-paced environment
Ability to proficiently utilize computer programs and database systems, including Microsoft office, internet and e-mail systems
Ability to interact and work professionally, positively and effectively with homeowners and staff at all levels
Excellent customer service skills
Advanced communication skills both verbally and written
Ability to work collaboratively and cooperatively within the department as well as with other departments
Company
Associated Asset Management (AAM)
AAM is one of America’s most-respected Homeowner Association (HOA) management companies.
Founded in 1990
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Laura Ziff
CEO
Company data provided by crunchbase