Vigor Marine Group · 20 hours ago
HR Support Admin
Portland, OR
Full-time
Onsite
Entry Level
$47K/yr - $55K/yr
2+ years expVigor Marine Group is a diversified industrial business operating in multiple locations, specializing in shipbuilding and repair. The HR Support Admin role involves providing administrative, clerical, and technical support to the HR function, ensuring coordination of staffing and employee records.
Shipbuilding
No H1B
U.S. Citizen Only
Responsibilities
Maintains Kronos Human Resources/Payroll system to document employee status, work assignment and compiles and formats data from Kronos and various data sources and prepares reports; prepares staffing reports for posting and distribution to supervisors, managers and others; recommends modifications to processes as needed
Processes staffing requests to include, preparing paperwork and dispatch requests to appropriate unions, initiating phone calls to unions and recalled employees and documenting through a spreadsheet or other documentation efforts to secure staffing through unions and/or by using Applicant Tracking system for posting jobs and applicant tracking
Interacts with Human Resources to arrange various selection processes such as scheduling interviews, contacting applicants, and tracking results
Assist employees with timecard and timekeeping instructions; weekly paycheck distribution; weekly time entry processing; answers questions about job assignment locations; checks the attendance call in line and records employees reporting absent; maintains attendance records and reports to Operations Team when employees exceed standards
Facilitates the processing of new employees by administering first day activities such as new employee packets, review of documents for completeness, routing to first aid for required testing and safety orientation
Gains and applies thorough understanding of all collective bargaining agreements to respond employee questions, assure application of provisions and benefits to employees
Performs related administrative functions such as answering telephones, emails, providing information, processing unemployment claims, filing copying and delivering documents; ordering and assuring supplies are present; assisting other support staff when appropriate and performs related duties as assigned
Qualification
Required
High School Diploma or GED Certificate is required
Minimum of two years of experience in a Customer Service or Human Resources role with demonstrated knowledge of office procedures and practices
Knowledge of and skill to use PC applications such as word processing, spreadsheets and databases; data analysis and report writing
Knowledge of human resources principles and employee record keeping
Ability to understand the staffing needs of a shipyard including applicable terminology
Ability to troubleshoot and research paycheck and/or timecard errors
Ability to communicate effectively and professionally with those encountered in the course of work both orally and in writing
Ability to define problems collects data, establish facts and draw valid conclusions
Ability and skill to work independently with minimal supervision
Ability to exercise good judgment and make accurate and timely decisions
Ability to meet defined deadlines and time constraints
Skill and ability to work under pressure while handling multiple tasks and frequent interruptions
Ability to work in a team environment with flexibility, energy and a positive attitude
Skill in prioritizing tasks in an environment of changing time constraints and deadlines
Ability to provide strong customer service to others encountered in the course of work
Ability to quickly learn processes procedures and guidelines
Preferred
Knowledge of Kronos Workforce Timekeeper, Human Resource and Payroll modules is preferred
Company
Vigor Marine Group
With five shipyards, eight dry docks, and more than 15,000 feet of pier space on or near U.S.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$75MKey Investors
Endeavour Capital
2019-07-25Acquired
2011-12-01Private Equity· $75M
Leadership Team
Billy Martin
Chief Technology and Security Officer (CTSO)
Recent News
2025-06-21
Morningstar.com
2025-06-11
Company data provided by crunchbase