Sakata Seed America, Inc. · 15 hours ago
Executive Office Project Manager (Sr. Executive Assistant)
Woodland, CA
Full-time
Onsite
Senior Level
$90K/yr - $115K/yr
5+ years expSakata Seed America, Inc. is seeking a Senior Executive Assistant & Executive Office Project Manager to support the effectiveness of the Executive Office. This role involves providing advanced executive support and disciplined project execution for the Executive Chairman / President & CEO and the Senior Manager of Corporate Administration, focusing on project management and strategic execution.
AgricultureFood and BeverageWine And Spirits
Responsibilities
Execute Executive Office initiatives and priorities as defined, sponsored, and directed by the Senior Manager of Corporate Administration
Translate Executive Office direction into structured project plans, including timelines, milestones, owners, dependencies, and risk considerations
Maintain Executive Office initiative trackers, dashboards, and executive-level status reporting to support leadership visibility and decision-making
Coordinate across functional leaders, Executive Administration Department (EAD) resources, and subject-matter experts to drive execution and follow-through
Monitor initiative progress, identify risks or delays, and escalate issues with context and recommended next steps
Prepare executive-ready updates, briefing materials, and decision inputs related to Executive Office initiatives
Serve as a continuity anchor to maintain momentum on initiatives amid shifting executive schedules and competing priorities
Calendar Management: Independently manage Executive Office calendars in coordination with the Senior Manager of Corporate Administration, ensuring alignment with strategic priorities, governance commitments, and executive protocols. All calendar access, scheduling decisions, and prioritization involving the Executive Chairman / President & CEO are coordinated through the Senior Manager of Corporate Administration as the primary interface
Communications: Act as a point of contact for Executive Office correspondence and coordination; draft, review, and route communications in accordance with established protocols, escalating matters as appropriate. Communications directed to or involving the Executive Chairman / President & CEO are managed in coordination with and through the Senior Manager of Corporate Administration
Travel Arrangements: Manage domestic and international travel logistics for the Executive Office, including board, governance, and executive-level engagements
Task Prioritization: Assess and manage Executive Office priorities, balancing competing demands, timelines, and dependencies while maintaining visibility into key risks and commitments
Meeting and Report Preparation: Prepare agendas, briefing materials, presentations, and meeting notes for Executive Office meetings, including governance, board, and leadership forums. All such materials are prepared under the direction of the Senior Manager of Corporate Administration to ensure alignment with Executive Office governance protocols and executive priorities
Confidential Information Management: Handle highly sensitive Executive Office information with discretion; maintain organized, secure document management practices
Financial Oversight Support: Support Executive Office budget tracking and CAPEX coordination in collaboration with Finance and under established oversight
Document Organization: Maintain systematic records for the Executive Office aligned with governance, compliance, and corporate administration standards
Board & Headquarters (Yokohama) Relations: Support the preparation and coordination of governance documents, board materials, and shareholder-related communications as directed. Engagement and communications with SSC headquarters and governance bodies are coordinated through the Senior Manager of Corporate Administration as the designated Executive Office interface
Relationship Management: Serve as a liaison between the Executive Office and internal and external stakeholders, exercising professionalism, sound judgment, and discretion in all interactions. The Senior Manager of Corporate Administration remains the primary interface for senior executive- and headquarters-facing engagement; this role supports coordination and follow-through under that direction
Gatekeeping and Access Management: Manage access to the Executive Office by prioritizing requests and balancing competing demands in alignment with established priorities. Access requests involving the Executive Chairman / President & CEO are routed through the Senior Manager of Corporate Administration, who serves as the primary point of interface and decision authority
Executive Presence: Represent the Executive Office in interactions with stakeholders, upholding professional standards, protocols, and executive decorum. This role operates in support of the Senior Manager of Corporate Administration and does not independently represent or speak on behalf of the Executive Chairman / President & CEO without explicit direction
Compliance & Strategic Awareness: Support awareness of relevant legal, compliance, and strategic considerations affecting the Executive Office and broader enterprise
Leadership Team Support: Facilitate information flow and reporting across functional teams to support accurate consolidation and executive-level visibility
KPI Tracking & Reporting: Support preparation and coordination of leadership KPI reporting for Executive Office review
Event Coordination: Plan and coordinate Executive Office meetings and events; support broader corporate events as required
Professional Development & Process Improvement: Identify continuous improvement opportunities and recommend process enhancements to strengthen Executive Office effectiveness
Additional Duties: Perform other responsibilities as assigned to support organizational success
Qualification
Required
A Bachelor's degree (BA or BS) in a related discipline is required
A minimum of 5 years of executive-level administrative support experience is required, showcasing strong organizational skills and the ability to handle complex tasks and competing priorities effectively
Demonstrated experience in formal project management, including planning, coordination, tracking, and execution of multi-stakeholder initiatives
Maintains the highest levels of discretion and confidentiality when handling sensitive information
Demonstrates exceptional attention to detail and ensures accuracy across all assigned tasks
Demonstrates exceptional communication skills, including outstanding oral, written, and interpersonal proficiency, with a strong command of business English, including spelling, punctuation, and grammar, while consistently presenting a professional demeanor in all interactions
Exhibits resilience and composure by thriving under pressure, effectively managing high-stakes projects, tight deadlines, and strict performance expectations with professionalism and focus
Effectively prioritizes tasks and operates independently with self-motivation and high initiative
Excels in organizational and time management capabilities with a proactive work ethic
Demonstrates emotional intelligence (EQ) and maturity by managing emotions effectively, fostering collaboration, resolving conflicts, and building positive relationships while displaying emotional stability, adaptability, cultural and gender sensitivity, and integrity in all interactions
Skilled in building effective relationships with management, colleagues, and the public, demonstrating cultural sensitivity and cross-cultural interaction capabilities
Exhibits decisiveness, a results-oriented mindset, and innovative problem-solving abilities
Advanced expertise in Microsoft Office Suite and adept use of computer software and electronic communication tools for office operations
Demonstrates strong business analysis and coordination capabilities, including expertise in data analysis and project management tools
Preferred
Familiarity with structured project management methodologies, tools, or certifications (e.g., PMP, CAPM, Agile, or equivalent frameworks) is preferred
Experience in a relevant sector, such as seed, ornamentals, or produce, is highly desirable
Proficiency in multiple languages, such as English and Japanese or English and Spanish, is preferred but not required
Benefits
Medical, Dental & Vision Insurance
Monthly Wellness Stipend
Employee Assistance Program (EAP)
Disability Insurance (plans vary by location)
401(k) Program + Company Match
Profit Sharing Program (via 401(k)
Holiday Bonus
Performance Incentive Bonus Program
Tuition Reimbursement
529 College‑Savings Plan
Company-Paid Basic Life & AD&D Insurance
Paid Vacation
Paid Sick Leave
14 Paid Company Holidays
2 Floating Holidays
Company
Sakata Seed America, Inc.
Sakata Seed America was established in 1977 as a research, production, and sales division of Sakata Seed Corporation.
201-500 employees
Funding
Current Stage
Growth StageRecent News
Google Patent
2025-05-06
Google Patent
2025-05-06
Google Patent
2025-05-06
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