Liliʻuokalani Trust · 15 hours ago
Accounts Payable and Payroll Associate
Honolulu, HI
Full-time
Onsite
Entry Level
4+ years expLiliʻuokalani Trust is dedicated to safeguarding financial resources and managing financial activities. The Accounts Payable and Payroll Associate is responsible for auditing payment requests and assisting in payroll processing, requiring attention to detail and strong technological skills.
CommunitiesFamilyNon ProfitSocialSocial Impact
Responsibilities
Audits, verifies, and reconciles invoices processed through LT’s automated processing system to ensure accuracy and consistency of transactions within the accounts payable cycle that adhere to Generally Accepted Accounting Principles
Serves as the primary owner and lead of construction in progress billing. Liaise with construction directors to ensure timely and accurate processing of invoices for multiple projects
Set the bar for customer service excellence by providing timely, thorough, and friendly responses to internal and external stakeholder inquiries
Documents and maintain all work performed and reconciliations calculated in preparation for independent financial audit
Verifies vendor accounts, resolves purchase order, invoice, or payment discrepancies
Processes ACH transactions and provides detailed reconciliation report for approval review, providing proper support for the funds release process
Performs the reconciliation of assigned general ledger accounts, including any follow-up actions/corrections necessary. Monitors and addresses stale-dated checks
Assists the Payroll Analyst and People Operations team in complying with state and federal wage laws and LTʻs policies: accurately and efficiently prepares, processes, and reconciles wage and salary information to supporting documentation using Ceridian Dayforce. Maintains records following standardized procedures for record retention and retrieval
Partners with the Benefits Coordinator and Payroll Analyst to ensure the accuracy and timely processing of employee benefit deductions or adjustments. Processes and uploads 401(k) contributions and safe labor match and 401(k) loans
Administers time keeping records for employees and management of various entitlements/time-away calculations
Identifies and implements best practices for continuous improvement, simplification, automation, and cost effectiveness
Partners with Payroll Analyst and HR Systems Analyst in the review, testing and implementation of Ceridian Dayforce upgrades or modules. Develop user procedures, guidelines and documentation for payroll-related processes. Troubleshoot and report technical issues to implement solutions and eliminate and/or mitigate issues
Serves as the primary relief for the Payroll Analyst’s duties which include, but are not limited to, the bi-monthly processing of payroll and all related procedures. Has fully cross-trained to serve as backup for the Payroll Analyst, if necessary
Assists in the development of business and accounting policies to maintain and strengthen internal controls
Assists the team with analytical review of expenses monthly noting and providing insight into significant variances
Assists Controller with annual audit, tax, and budget supporting work papers and reconciliations as assigned
Produce monthly, quarterly, and annual accounting schedules and reports, including account reconciliations
Develop and document business processes and accounting policies to maintain and strengthen internal controls
Obtains working knowledge of and assists management in properly implementing LT’s internal controls and policies and procedures
Assists the VP/CFO and Controller with special assignments as necessary. Provides reports as needed
Monitors offsite archiving of financial records, including annual purge. Complies with all legal requirements and LT’s policies
Gains working knowledge of our budgeting system necessary to provide assistance to external team members or accurately route questions if necessary
Contribute to LT’s success by accepting new assignments, helping team members, learning new skills, and striving to improve team and organization results
Performs other related duties as required
Qualification
Required
Bachelor's or associate degree, with major or area of study in accounting or finance OR at least 4 years of relevant work experience at a proven level able to sustain description above
Working knowledge of Excel (novice level or higher). Intermediate knowledge of accounting and reporting software with aptitude for learning new financial technology. Must have interest in technology and various platforms and operating systems used by LT and ability to maintain up-to-date knowledge of interaction of all software resources
Strong interpersonal skills that contribute to a collegial working environment
Self-starter who takes initiative, prioritizes with minimal supervision, and works independently, as well as part of a team
Excellent organizational and planning skills with demonstrated ability to create structures to effectively manage personal and team deliverables
Demonstrated ability to speak and write in succinct, informative, and friendly manner such that content expectations and timelines are clearly understood by audience
Ability to thrive in a fast-paced environment and is both quick and meticulous, and puts emphasis on accuracy and quality, and strives for continuous improvement. Ability to adapt well to changes and ambiguity
Ability to manage multiple priorities from a variety of sources; prioritizing effectively to impact areas of greatest need and meet deadlines
Commitment and strong alignment to the mission of LT. Commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts
Benefits
401(k)
Company
Liliʻuokalani Trust
Liliʻuokalani Trust (LT) is a private operating foundation founded in 1909 by Hawaiʻi’s last reigning monarch, Queen Liliʻuokalani, for the benefit of the most vulnerable Native Hawaiian children.
201-500 employees
H1B Sponsorship
Liliʻuokalani Trust has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
Funding
Current Stage
Growth StageLeadership Team
Dawn Harflinger
President and Chief Executive Officer
Bailey Huguley, LMSW
Senior Advisor, Program Implementation & Partnerships
Recent News
2025-07-22
Company data provided by crunchbase