Samuel Merritt University · 11 hours ago
Executive Administrative Assistant, College of Health Sciences
Oakland, CA
Full-time
Onsite
Senior Level
$33.37/hr - $37.72/hr
5+ years expSamuel Merritt University is seeking an Executive Assistant for the College of Health Sciences to support the goals of the college and create a welcoming campus environment. This role involves providing executive and operational support, managing administrative staff, and ensuring high-quality services are delivered to constituents.
Higher Education
Responsibilities
Be present to represent CoHS, secondarily to Academic Affairs as needed
Be completely confidential on behalf of the University, CoHS, and Office of People and Culture
Be protective of faculty, staff and students in regard to reputation, privacy, integrity, ethics, and honor on behalf of CoHS and the University
Help the University fulfill its mission by maintaining high standards of excellence, honesty, and professionalism. Apply the principles of continuous quality improvement, which includes working cooperatively with colleagues and projecting a service orientation towards all
Communicate efficiently and courteously on behalf of CoHS and the campus community
Interact with all members of the University community. Impart accurate information and direction to staff, faculty, students, and to external individuals and organizations in a courteous, professional, and facilitative manner
Schedule appointments, maintain accurate calendars of standing appointments and special meetings, and establish appointment priorities for CoHS Dean. Keep all concerned informed of pending activities pertaining to them and keep them immediately appraising of meeting and calendar changes
Arrange the Dean’s travels and community engagement activities and process necessary administrative paperwork and reimbursements in a timely fashion
Interpret requests and assist in compliance as appropriate. Provide information and take necessary actions in a timely manner
Orders and maintains supplies and arranges for equipment maintenance
Always perform in a calm and professional manner, especially during crisis or emergencies
Direct assigned administrative staff and student workers for Dean’s Office
Anticipate the needs, coordinate the activities, alert the Dean regarding upcoming events, meetings and activities, carry out policies, and implement decisions for the Dean in an effective, efficient, professional, respectful, and facilitative manner
Gather data and prepare for meetings, and various key committees and task forces commissioned by the Dean
Participate in and support committees and other activities assigned by the Dean that promote the quality, growth, and development of Samuel Merritt University
Proofread carefully all outgoing correspondence for the Dean to ensure professionalism prior to signature
Develop and maintain records management system to assure fast retrieval of needed information and protection of vital records for the Dean’s Office
Develops, implements and executes projects as assigned for the Dean
Monitors and prepares reports on project status and performance measures/metrics on behalf of the Dean
Supports the Dean in preparing and distributing communications directed to the campus community regarding project status
Direct assigned administrative staff, student workers, and temporary staff of the Dean’s Office
Qualification
Required
Bachelor's degree required
Minimum five years of broad experience with increased responsibilities in an academic environment
Minimum three years of Project Management Experience required
Minimum three years of experience as an executive assistant to a university executive level leader
Present oneself both in manner and image that fit for the professional setting
Always be courteous and act professionally
Be able to function independently and reliably
Be able to uphold the utmost integrity, honesty and work ethics
Excellent Communication skills, both oral and written
Knowledge of University organizational structure, programs and activities, policies and procedures for effective evaluation of the propriety of proposed transactions and their potential impact on university interests
Proficiency and effectiveness in the use of latest office technology and management tools, including but not limited to Skype, Zoom, Outlook, PowerPoint, Windows 365, Excel, Word, and Access
Ability to read, analyze and interpret documents, contracts, data, policies, and regulations, which are complex in content, syntax, and expression
Ability to write concise, logical and accurate materials
Knowledge of the mechanics of written English (e.g. grammar, punctuation, spelling) and ability to apply such knowledge consistently and effectively
Ability to analyze complex problems or information in an objective manner and derive logical conclusions
Ability to organize work effectively to achieve timely progress on multiple simultaneous tasks
Ability to exercise tact, confidentiality and diplomacy in dealing with others
Preferred
Master's degree preferred
Certified Project Manager preferred
Company
Samuel Merritt University
Samuel Merritt University delivers a high-quality health sciences education with a focus on compassion and community engagement.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Sharon Diaz
President and CEO
Dave Lawlor
Executive Vice President & Treasurer / COO & CFO
Recent News
2026-01-22
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