Double · 15 hours ago
Executive Assistant
United States
Contract
Remote
Mid, Senior Level
$1,500/mo - $3,800/mo
4+ years expZirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. The Virtual Assistant (VA) serves as the main point of contact with clients, managing various administrative tasks and ensuring high-quality service delivery while maintaining proactive communication. Responsibilities include project management, calendar management, research, and email inbox management, among others.
Professional ServicesSoftware
Responsibilities
Facilitate on-time project and goal completion
Scheduling and coordinating appointments as necessary
Proactively monitoring the client’s calendars to identify potential conflicts and ensure the team is maximizing the client’s time
This may include research on events, travel, projects, etc
Provide research results to the team members within an established time frame, based on best practices learned in Zirtual training and team preferences
Ensuring specifications of the purchase meet the client’s satisfaction
Expense reporting and organization of expenses as necessary
This may include but is not limited to: inbox management, calendar management, transcription, standard business correspondence, research, and data entry
This may require, among other responsibilities, responding to and organizing emails as necessary, based on specific guidelines provided by the client and in line with Zirtual policies and practices
Attend meetings virtually
Draft agendas, take meeting minutes, and provide follow-up as required
The VA must provide continuous clear communication about task status, needs, and questions to their clients
Acknowledge all tasks assigned within the established time frame
Ensure that they understand expected due dates, and communicate any changes or delays with the client
Ensure the client is aware of their hour usage and renewal dates by sending a Weekly Usage Report, and if requested, end of day reporting
The VA should be open to feedback from the Account Supervisor on Key Performance Indicators, task quality, and time management
The VA will reach out to the Account Supervisor whenever they need additional task support or client coverage during a vacation or illness
Accurately and in real-time track all billable hours for the client in the official Zirtual time tracking system
Other duties as assigned
Qualification
Required
Clear, precise, proactive, and professional written and verbal communication skills
Ability to organize and effectively prioritize tasks
Ability to multi-task with various programs and learn new programs as required
Ability to commit to a minimum of one year with Zirtual
Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
Capable of responding to stress in a fast-paced environment
Strong interpersonal skills and ability to quickly develop working relationships
Affable and enthusiastic attitude toward teamwork
Internet/Web and computer savvy
Associate's Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C-level executives
Minimum of 4 years of administrative experience
Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
Proficiency with a task management program such as Trello or Asana
Reliable Internet connection, computer, and phone
Typing ability of at least 50 WPM with accuracy
Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each client
Preferred
Bilingual (English/Spanish)
Preferred experience working with C-level executives
Experience in the Medical industry
Experience in the Real Estate industry
Preferred experience using JaneAPP
Preferred experience with a communication program such as Slack
Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
Preferred experience with an expense reporting program such as Quickbooks or Expensify
Preferred experience with a travel management program such as Concur
Preferred experience with a social media management program such as Hootsuite and Wordpress
Company
Double
Double connects busy executives with experienced part-time assistants and delegation tools.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$14.5MKey Investors
DaphniIndex Ventures
2021-10-26Series A· $8.5M
2019-04-24Seed· $4.4M
2018-08-02Pre Seed· $1.6M
Leadership Team
Alice Default
CEO and Co-Founder
Abby Owens
Executive Business Partner
Recent News
Index Ventures
2025-12-09
2025-07-05
Company data provided by crunchbase