Bechtel Corporation · 9 hours ago
Administrative Assistant II
Glendale, AZ
Full-time
Hybrid
Mid, Senior Level, Lead/Staff
8+ years expBechtel Corporation is a global leader in project management and construction, having completed over 25,000 projects worldwide. The role of Administrative Assistant II involves providing comprehensive administrative support to senior management, including managing communications, coordinating travel, and organizing events.
ArchitectureConstructionProject Management
Responsibilities
Screens all phone calls, visitors, and distributes incoming hard copy and electronic mail; uses discretion to determine which information can be handled independently, which should be routed to other staff, refers the most essential information to the manager and follows up to ensure the appropriate action has been taken. Acts as the liaison between the manager and staff in coordinating company business affairs; including requests from both internal and external customers
Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of the executive and the company. Researches information and compiles summary reports. Reviews accuracy and format of outgoing documents which require manager signatures. Arranges for special Couriers (FedEx/UPS/DHL/etc.) when necessary
Independently maintains electronic calendar for Manager of IS&T, Corporate Systems
Coordinates complex travel plans, passports and visas for manager, including: preparation of detailed travel itineraries, completing expense reports for manager travel, and reconciliation of expenses
Coordinates and organizes events, including: meetings (on and off-site), conference calls and video conferences, arranging for facilities, equipment, and catering, and other special activities and programs as needed. This will include preparation and distribution of notices, agendas, information packets, and meeting minutes
Determines action on important or emergency matters or knows the correct point of contact in the absence of the manager. Maintains record of important matters for manager’s attention upon return
Develops and supervises the implementation of office procedures and of filing and record-keeping systems
Compiles information, analyzes, and prepares routine studies, correspondence, and reports as directed by the manager. Performs other assignments as needed using applicable automation systems/software
Provides timecard input or approval as a proxy for the manager
Qualification
Required
Must have minimum of 8 years' office administrative/secretarial experience, obtained within the past 10 years
Must have a minimum of 6 years' current experience supporting senior level management, obtained within the past 8 years
Must have a minimum of 5 years' experience arranging both domestic and international travel including coordination of visas and passports, obtained within the past 7 years
Must have a minimum of 5 years' experience managing executive calendars, including across multiple time zones, obtained within the past 7 years
Excellent written and verbal communication skills including thorough knowledge of grammatical rules, spelling, punctuation, and use of proper syntax
Extensive experience in all phases of administrative and secretarial functions
Experience working independently in a senior management environment
Must be able to organize and prioritize administrative deliverables, sometimes complex in nature, and demonstrate flexibility and poise when responding to unanticipated events
Experience with budget activities may be required
Must have experience in event coordination and arrangement of large meetings, including but not limited to: catering, working with other executive administrative support, interfacing with vendors, preparing meeting materials, etc
Must be able to demonstrate advanced to expert level proficiency in the Microsoft Suite of applications (Word, Excel, PowerPoint and Outlook)
Must be able to maintain a positive and professional attitude; adapt to changing priorities and maintain composure under stress
Must be able to independently anticipate problems and changing priorities and make decisions on matters that do not require management level involvement
Must be willing and able to work overtime with little or no notice
Preferred
Previous Bechtel experience working as an administrative assistant supporting a senior level executive
Operation of Bechtel standard computerized systems and other information transmission systems
Familiarity with Bechtel, and legal information management/records management requirements
Holds a current Certified Administrative Professional (CAP) or Certified Administrative Professional with Organizations Management (CAP-OM) credential
Notary credentials or ability to become a notary a plus
Benefits
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.
Learn more at Bechtel Total Rewards
Company
Bechtel Corporation
Bechtel is a construction company that offers engineering, construction, and project management solutions to its customers.
10001+ employees
H1B Sponsorship
Bechtel Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (30)
2023 (33)
2022 (40)
2021 (16)
Funding
Current Stage
Late StageTotal Funding
$499.38MKey Investors
U.K. Export Finance
2021-10-18Debt Financing· $499.38M
Leadership Team
Brendan Bechtel
Chairman and CEO
Recent News
Morningstar.com
2026-01-20
2025-10-31
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