eCIFM Solutions Inc. · 15 hours ago
Office Manager
Los Angeles, CA
Full-time
Onsite
Mid LeveleCIFM Solutions Inc. is a woman-owned software development company seeking a highly proactive Office Manager to support their operations. The Office Manager will be responsible for creating a polished, efficient, and welcoming workplace environment while managing office operations and supporting various employee initiatives.
Software
Hiring Manager
Hortencia Olmos
Responsibilities
Own all aspects of office operations, ensuring the space is organized, fully stocked, and always running smoothly
Greet and assist guests, vendors, and help foster a positive, professional environment
Manage office supplies, equipment, and vendor relationships with a sense of pride and attention to detail
Facilitate catering needs, and support for onsite meetings and internal events
Plan, coordinate, and execute company events, offsites, and team-building activities, Trade show
Maintain office systems, processes, and policies to improve efficiency and overall team experience
Take initiative to identify improvements, troubleshoot issues, and elevate the workspace environment without needing direction
Make Airline, Hotel and Car reservations
Troubleshooting and following up on reported Unanet data and access issues
Portfolio data management e.g., Setup new user, client, contract, and project profiles. Maintain Unanet master data such as Labor Categories (LCAT), Holidays, Expense types, Per diem rates, etc
Perform data audits, collect and enter missing data. Develop and maintain Standard Operating Procedures (SOP) for maintaining Unanet data
Perform new user training
Set up new and maintain user, organization, contract, and project profiles. Maintain Unanet master data such as Labor Categories (LCAT), Holidays, Expense types, Per diem rates, Approval groups, etc
Monitor time management process
Send mail and packages as required
Help with Check Deposits
Purchase office supplies
Ad hoc duties as needed
Qualification
Required
Strong communication and interpersonal skills
Demonstrated ability to take initiative, anticipate needs, and independently solve problems
Comfortable navigating a dynamic, rapidly evolving environment
High level of ownership over workplace operations and overall office experience
Must be able to lift, push, pull up to 50lbs
Preferred
Proven experience as an Office Manager, preferably in software such as Microsoft Office Suite, Unanet is a plus
Company
eCIFM Solutions Inc.
Integrated Workplace Management Systems
Founded in 2000
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Vimal Uberoi
President
Company data provided by crunchbase