Art Weiss Industrial Properties, Inc. · 19 hours ago
Property Management Operations & Administrative Assistant
South El Monte, CA
Full-time
Onsite
Entry, Mid Level
$55K/yr - $75K/yr
2+ years expArt Weiss Industrial Properties, Inc. is a family-owned real estate investment firm specializing in small to mid-sized commercial industrial warehouses and flex properties. They are seeking a dependable and detail-oriented Operations and Administrative Assistant to support office operations, property management activities, and family office administration.
Real Estate
Responsibilities
Answer and route calls on the main office phone line with professionalism and warmth
Manage incoming and outgoing mail, packages, and general correspondence
Provide administrative support to the Administrator, executive team, and property operations team
Assist with scheduling, filing, scanning, document creation, correspondence, and office coordination
Assist with processing, organizing, and updating lease files, tenant correspondence, vendor contracts, insurance certificates, and compliance documents
Assist with organizing and managing tenant maintenance requests, including tracking, documentation, follow-up, and communication with vendors
Support tenant communication by preparing notices, letters, scheduling meetings, and maintaining communication logs
Help maintain spreadsheets, trackers, and digital filing systems related to the property portfolio
Assist with coordination of vendor appointments, inspections, and recurring maintenance schedules
Provide general support to the Property Manager and the operations team as needed
Assist with general family office administrative needs such as filing, recordkeeping, digital document organization, scanning, and scheduling
Support occasional errands or logistics tasks with professionalism and discretion
Maintain a high level of confidentiality at all times
Assist with basic accounts payable and accounts receivable tasks such as scanning invoices, verifying coding, organizing receipts, and maintaining vendor files
Support reconciliation processes by gathering documents or updating spreadsheets under the supervision of accounting staff
Ensure accuracy and confidentiality in all financial support activities
Maintain organized digital filing systems using Microsoft 365, SharePoint, Smartsheets, DocuSign, and MRI
Format, create, update, and store documents with consistency and attention to detail
Support the implementation of standardized workflows and processes
Work closely with property management, asset management, accounting, and the family office to complete various administrative tasks
Assist with special projects, research, vendor coordination, and operational planning
Follow through on tasks and ensure timely completion of responsibilities
Qualification
Required
Two to four years of administrative, office support, customer service, or operations support experience
Strong written and verbal communication skills
Highly organized with excellent attention to detail
Discreet, mature, and comfortable handling confidential information
Tech-friendly with the ability to learn new software and improve digital organization
Preferred
Experience in real estate, property management, or professional services
Familiarity with accounting support, AP/AR tasks, or bookkeeping fundamentals
Experience with property management software such as MRI, Yardi, or AppFolio
Background supporting executives or working in a family office environment
Benefits
Medical, dental, and vision insurance
401(k) plan
Paid time off and holidays
Opportunities for growth within the office and operational functions
Company
Art Weiss Industrial Properties, Inc.
Art Weiss Industrial Properties is a full-service real estate group providing creative, first-class, and cost-effective real estate solutions.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase