YMCA of the USA · 15 hours ago
Administrative Assistant II (Association Office)
New York, NY
Full-time
Onsite
Entry Level
$21.25/hr - $29.75/hr
2+ years expYMCA of the USA is seeking an Administrative Assistant to provide high-level direct administrative and clerical support to the Executive Finance Team. The role involves managing schedules, maintaining records, and assisting with various administrative tasks to ensure smooth operations within the department.
Career PlanningCommunities
Responsibilities
Provide administrative support to the Executive Finance Team and other senior leaders as assigned
Manage calendars, schedules, and coordinate meeting logistics
Answer phone calls and respond to emails in a timely and professional manner
Maintain accurate and organized electronic and paper files, including scanning, uploading, and filing documents as needed
Assist with processing invoices, purchase orders, and other administrative paperwork
Support data entry and updates for internal tracking logs, reports, mailing lists, and departmental databases
Support document coordination and posting to internal platforms (including Board Effect software) following established processes
Support the planning and implementation of special events and programs
Assist in the preparation and production of financial statements, applications, spreadsheets, and reports
Assist with incoming and outgoing mail, deliveries, and package coordination
Order, restock, and distribute office supplies as needed
Qualification
Required
Associate degree in Business Administration or related fields, or equivalent work experience preferred
Minimum of two (2) years of administrative or clerical support experience in a fast-paced office environment. Financial services experience is a plus
High-level proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Google Suite
Demonstrated project management skills and ability to organize and maintain accurate records, files, and documentation
Excellent written and verbal communication skills, with a professional and customer service approach
Ability to manage multiple assignments, prioritize tasks, and meet deadlines in a fast-paced environment
Commitment to the YMCA's mission and values
Must be available on Tuesdays, Wednesdays, and Thursdays. This is a part-time, in-office position scheduled to work up to six (6) hours each day
Benefits
Retirement benefits
Medical
Paid time off
Free YMCA membership
Company
YMCA of the USA
YMCA of the USA is the national resource office for the nation's YMCAs. Located in Chicago, IL, YMCA of the USA exists to serve YMCAs.
51-200 employees
H1B Sponsorship
YMCA of the USA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (2)
Funding
Current Stage
Growth StageLeadership Team
Suzanne McCormick
President & CEO
Recent News
First Five Years Fund
2025-09-19
2025-03-30
Company data provided by crunchbase