City of Bellevue, Washington · 13 hours ago
Senior Administrative Assistant - Police Executive Leadership Team Support
Greater Seattle Area
Full-time
Hybrid
Mid, Senior Level
2+ years expThe City of Bellevue is seeking a Senior Administrative Assistant to provide advanced administrative support to the Bellevue Police Department’s Chief of Police and Executive Leadership Team. This role involves managing complex schedules, coordinating communications, and supporting high-level departmental operations while maintaining confidentiality and exercising independent judgment.
Government
No H1B
U.S. Citizen Only
Responsibilities
Acts as a liaison between the Police Department and the public, City personnel, and external organizations
Provides confidential support to the Chief of Police and Executive Leadership Team, including managing complex calendars, preparing reports and briefings to ensure the efficient flow of information to support departmental priorities
Provides high-level administrative support including investigating and responding to complaints and assisting in the resolution of operational and administrative issues
Independently performs a broad range of complex, sensitive, and confidential administrative, advanced administrative duties, as well as routine programmatic support functions, in support of assigned programs, divisions, and the police department
Receives and screens visitors and telephone inquiries; refers matters to the appropriate Executive Leadership Team member or recommends appropriate actions to ensure resolution
Transcribes formal standards investigations and compiles fact-finding documentation with a high degree of accuracy and discretion. Ensures all records are maintained in strict confidentiality and in compliance with departmental protocols and legal standards
Adapts and interprets administrative guidelines, including unwritten policies, precedents, and evolving practices, to address evolving operational needs. Applies sound judgment in situations where established procedures may not fully apply
Interprets and communicates program details, policies, and activities pertaining to the Bellevue Police Department and relevant programs
Develops, updates, and maintains standardized templates and master documents; drafts and distributes professional correspondence, reports, and informational materials
Designs and maintains contact lists, forms, and informational materials; assists in the preparation of comprehensive reports and informational outputs
Maintain accurate and current office records, files, and logs for assigned functions to ensure compliance and data integrity
Collects, compiles, and analyzes data from multiple sources on a range of specialized topics for the development of well-supported recommendations
Stays current with emerging technologies and administrative tools to enhance efficiency, streamline workflows, and drive continuous process improvement within the department
Qualification
Required
Four-year college degree with major coursework in a discipline related to the duties of the position and two years of progressively responsible related work experience
Additional qualifying work experience may be substituted for the education requirement
Must obtain ACCESS Certification within six (6) months of hire and maintain certification throughout the course of employment with the department
Successfully pass a law enforcement background investigation that includes a complete criminal records check, polygraph examination, and drug screening
Must be a citizen of the United States of America, lawful permanent resident, or a Deferred Action for Childhood Arrivals (DACA) recipient who can speak, read, and write the English Language
Knowledge of concepts, methodologies, and tools pertaining to the organizing, tracking, and reporting aspects of project management (e.g., business and/or technical writing, accounting and budget administration, research and analysis tools and techniques)
Knowledge of operational characteristics, services, and activities of assigned functions, programs, and operational area
Knowledge of office procedures, methods, and equipment including computers, software, applications, and statistical databases
Knowledge of principles and practices used in record keeping, maintaining files, and information retrieval systems
Knowledge of interpersonal skills and organizational knowledge for cross-departmental collaboration
Knowledge of investigative confidentiality to ensure the secure handling of sensitive information
Knowledge of principles of business writing, correspondence, and advanced report preparation
Knowledge of Microsoft Office Suite, especially Outlook and Teams
Ability to prioritize high volumes of work while performing complex assignments simultaneously, during constant interruptions and evolving priorities
Ability to perform a full range of advanced clerical and routine technical, administrative, and programmatic work of a general or specialized nature involving the use of independent judgment and personal initiative
Ability to communicate clearly, effectively, logically, persuasively, both orally and in writing; ability to prepare clear, concise, comprehensive correspondence and documents
Ability to understand, interpret, and apply general and specific administrative and departmental policies and procedures
Ability to understand, apply, and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations
Ability to interact professionally and courteously with the public, law enforcement personnel and outside agencies, while modeling the Department's core values
Ability to maintain and transmit highly sensitive and confidential information, exercising a high degree of tact, discretion, and diplomacy in sensitive situations
Ability to be flexible and handle changing and competing work demands in a timely manner
Ability to prepare, maintain, file, and index a variety of reports, records, and other written materials
Ability to research, compile, and interpret a variety of information and make appropriate recommendations
Ability to exercise good judgment in maintaining critical and sensitive information, records, and reports
Ability to accurately transcribe formal investigative materials, compile fact-finding documentation, and maintain strict confidentiality in handling sensitive information
Ability to demonstrate strong attention to detail with the ability to retain and connect critical information
Ability to troubleshoot and resolve technical issues independently and provide technical support to others
Ability to work cooperatively with other departments, City officials, and outside agencies
Ability to establish and maintain effective working relationships with those contacted in the course of work
Company
City of Bellevue, Washington
Bellevue is the fifth largest city in Washington, with a population of more than 150,000.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Chelo Picardal
CTO
John Resha
Chief Financial Officer
Recent News
2025-03-15
Company data provided by crunchbase