Vortex Companies - Trenchless Infrastructure Rehabilitation Solutions · 1 day ago
Project Coordinator
Huntington Beach, CA
Full-time
Onsite
Mid Level
$90K/yr - $105K/yr
3+ years expVortex Companies is one of the country’s fastest growing infrastructure businesses, delivering cutting edge trenchless technologies. The Project Coordinator role involves onsite project coordination and contract administration support for service and public works projects, ensuring compliance with contractual obligations and public works regulations.
Civil EngineeringConstructionIndustrial
Responsibilities
Provide onsite support for service and public works projects through all phases, including bid, setup, execution, and closeout
Coordinate bid documentation, prequalification materials, internal approvals, and bid submissions
Prepare, review, and organize project documentation, including contracts, bonds, insurance certificates, certified payroll related documentation, and licensing requirements
Coordinate with Legal on contract review, revisions, lien releases, bond notices, and statutory compliance
Order and manage bid bonds, project bonds, and certificates of insurance
Ensure compliance with public works requirements, including preliminary notices, bond rights, lien documentation, prevailing wage, and statutory deadlines
Set up and maintain projects in enterprise systems, including LevelSet and Spectrum, to support bond rights, compliance tracking, and financial accuracy
Support Project Managers with mobilization requirements, change orders, billings, and documentation required for public agency invoicing
Coordinate project closeout activities, including bond closeout, retainage release, acceptance documentation, and warranty commencement notices
Partner with corporate and local teams to drive consistency, accuracy, and continuous improvement in project administration processes
Qualification
Required
Associate or bachelor's degree in business, Construction Management, or a related field preferred
3+ years of experience in project coordination, contract administration, or construction administration
Working knowledge of public works requirements, including bonding, lien rights, prevailing wage, and statutory notice requirements
Strong understanding of public works compliance and documentation requirements
Exceptional attention to detail with the ability to manage complex documentation and deadlines
Ability to manage multiple projects and competing priorities in a deadline driven environment
Clear written and verbal communication skills with internal teams, agencies, and external partners
Practical, organized, and solutions focused approach
Proficiency in Microsoft Office and enterprise systems such as Spectrum and LevelSet
Company
Vortex Companies - Trenchless Infrastructure Rehabilitation Solutions
The Vortex Companies deliver advanced trenchless technologies and turnkey services to cost effectively renew water, sewer and industrial infrastructure, providing a suite of services and products, including bypass pumping, lining and coating systems, repair materials, multipurpose cutters, pipe bursting and facility renewal.
1001-5000 employees
H1B Sponsorship
Vortex Companies - Trenchless Infrastructure Rehabilitation Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (2)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Quad-C Management
2023-09-15Private Equity
Leadership Team
Ryan Graham
Chief Operating Officer
Chuck Parsons
SVP of Strategy and Operations
Recent News
2025-10-21
Venture Capital
2025-10-14
2025-10-13
Company data provided by crunchbase