AntiSocial · 2 days ago
Office Coordinator & Executive Assistant - Thinkingbox
Salt Lake City, UT
Full-time
Onsite
New Grad, Entry Level
$45K/yr - $50K/yrThinkingbox is a brand experience agency driven by craft and curiosity. They are seeking an organized and proactive Office Coordinator & Executive Assistant to support smooth office operations and provide executive assistant support to senior leadership in their Salt Lake City office.
AdvertisingPhotographyWeb Development
Responsibilities
Greet all visitors and serve as the first point of contact for the office
Answer phones and manage incoming mail and packages
Maintain a clean, organized, and well stocked office environment
Coordinate vendors including cleaning services, suppliers, and building contacts
Assist with onboarding tasks such as desk setup and office access
Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer
Support travel arrangements, meeting preparation, note taking, and follow ups
Assist leadership with light research and administrative tasks
Support internal project timelines, task tracking, and team communication
Help prepare documents, presentations, and meeting materials
Collaborate across departments on assigned projects
Champion a positive and connected office culture
Plan and execute office events, team lunches, social gatherings, and holiday celebrations
Coordinate industry related outings and community engagement activities
Partner with the People and Culture team on company programs
Support expense tracking
Order office supplies and equipment
Handle general administrative tasks as needed
Qualification
Required
Friendly, professional, and people focused
Highly organized with excellent attention to detail
Strong multitasker with the ability to prioritize and stay ahead of needs
Excellent written and verbal communication skills
Proactive problem solver who takes initiative
Preferred
Experience in office coordination or administrative roles preferred
Experience supporting executives is an asset
Company
AntiSocial
We understand that social media is more than likes, shares, and comments. It’s a window into global communities, cultures, and subcultures.
Founded in 2013
11-50 employees
Funding
Current Stage
Early StageTotal Funding
unknown2020-05-08Acquired
Company data provided by crunchbase