Texas Department Of Criminal Justice · 16 hours ago
Administrative Assistant IV - Open Records Coordinator - Parole Division - Austin (717144)
United States-Texas-AUSTIN
Full-time
Onsite
Mid Level
3+ years expThe Texas Department Of Criminal Justice is seeking an Administrative Assistant IV - Open Records Coordinator for the Parole Division. The role involves providing complex administrative support, developing policies and procedures, and coordinating open records requests while working under limited supervision.
Government Administration
Responsibilities
Performs advanced technical assistance work for an agency program; develops administrative and technical assistance policies and procedures; assists in researching technical and policy issues; and participates in the implementation of program planning
Prepares, interprets, and disseminates information concerning agency programs and procedures; compiles and prepares statistical information and documents; and coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents
Coordinates and monitors the tracking of open records requests, restitutions, and fee affidavits; and develops and maintains records, filing systems, and program databases
Coordinates work with organizational units of the agency; provides liaison with local, state, and federal agencies and the public; and responds to inquiries regarding technical program and administrative regulations, policies, and procedures
Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access
Provides training and technical assistance to support staff
Performs a variety of marginal duties not listed, to be determined and assigned as needed
Qualification
Required
Graduation from an accredited senior high school or equivalent or GED
Three years full-time, wage-earning customer service, clerical, administrative support, technical program support, and criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience
Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date
Must meet and maintain TLETS access eligibility for continued employment in position
Knowledge of office practices and procedures
Knowledge of business terminology, spelling, punctuation, and grammar
Skill to communicate ideas and instructions clearly and concisely
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public
Skill to interpret and apply rules, regulations, policies, and procedures
Skill to prepare and maintain complex records and files in an automated system
Skill in problem-solving techniques
Skill in the use of computers and related equipment in a stand-alone or local area network environment
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs
Skill to train employees
Preferred
Computer operations experience preferred
Knowledge of applicable state and federal laws, rules, regulations, and statutes preferred
Knowledge of open records policies and procedures preferred
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred
Company
Texas Department Of Criminal Justice
Texas Department Of Criminal Justice provides promote positive change in offender behavior, reintegrate offenders into society.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Frederick Cook
Chief Technology Officer, Deputy Division Director
Dennis U.
Crime Investigative Department – C/Officer
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