Mary Allyson · 1 day ago
Executive Assistant – Content & Studio Operations
Austin, TX
Full-time
Onsite
New Grad, Entry LevelMary Allyson is a content-focused team creating family-friendly videos that positively impact millions of viewers. The Executive Assistant will support the team with administrative tasks, studio operations, and production assistance to ensure smooth filming processes and organization.
Media Production
Responsibilities
Manage schedules with attention to detail, reminders, and proactive planning
Take clear, organized meeting notes and distribute action items
Track follow-ups and ensure commitments are completed
Order all supplies needed for video production with sufficient lead time
Pick up groceries, ingredients, and last-minute items as needed
Handle local errands including prop sourcing, and other work-related purchases
Receive, organize, and manage incoming and outgoing packages
Maintain a consistently clean, organized, and filming-ready studio environment
Keep studio and kitchen clean before and after filming, including counters, dishes, tools, and surfaces
Reset and prepare filming spaces in advance so filming can begin on time
Support filming days as a hands-on production assistant
Prepare and stage all filming supplies ahead of time (ingredients measured, tools laid out, props ready)
Assist with baking, coloring icing, prepping decorating tools, and organizing supplies
Anticipate upcoming filming needs and identify missing items early
Ensure filming days run efficiently and without unnecessary interruptions
Takes ownership of responsibilities and follow through without repeated reminders
Plans ahead and anticipates needs rather than waiting for direction
Works independently while staying aligned with priorities
Communicates clearly and proactively when something is unclear or blocked
Comfortable in a fast-moving environment where schedules can shift quickly
Maintains a high standard of reliability, organization, and execution
Go getter that wants to help our team grow and be creative!
Qualification
Required
Active consumer of social media content (YouTube, TikTok, Instagram)
Manage schedules with attention to detail, reminders, and proactive planning
Take clear, organized meeting notes and distribute action items
Track follow-ups and ensure commitments are completed
Order all supplies needed for video production with sufficient lead time
Pick up groceries, ingredients, and last-minute items as needed
Handle local errands including prop sourcing, and other work-related purchases
Receive, organize, and manage incoming and outgoing packages
Maintain a consistently clean, organized, and filming-ready studio environment
Keep studio and kitchen clean before and after filming, including counters, dishes, tools, and surfaces
Reset and prepare filming spaces in advance so filming can begin on time
Support filming days as a hands-on production assistant
Prepare and stage all filming supplies ahead of time (ingredients measured, tools laid out, props ready)
Assist with baking, coloring icing, prepping decorating tools, and organizing supplies
Anticipate upcoming filming needs and identify missing items early
Ensure filming days run efficiently and without unnecessary interruptions
Takes ownership of responsibilities and follow through without repeated reminders
Plans ahead and anticipates needs rather than waiting for direction
Works independently while staying aligned with priorities
Communicates clearly and proactively when something is unclear or blocked
Comfortable in a fast-moving environment where schedules can shift quickly
Maintains a high standard of reliability, organization, and execution
Go getter that wants to help our team grow and be creative!
Benefits
A real role on a small, growing team. You’ll be part of the day-to-day rhythm that keeps everything running and helps big creative ideas actually happen.
Work that feels good to be part of. Your organization and execution will help create family-friendly content that aims to make the internet a more positive place, especially for young girls and their families.
Room to grow with us. As the channel and team continue to grow, this role can evolve in responsibility, trust, and influence.
A collaborative, supportive environment. We value teamwork, clear communication, and showing up for each other and we want this role to feel like you’re building something with us, not just working for us.
Occasional unique opportunities. Some projects may include travel or special experiences tied to events and collaborations.
Company
Mary Allyson
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase