BHE Compression Services · 5 days ago
Operations Coordinator I/II
1111 S 103rd St, Omaha, NE, 68124, US
Full-time
Onsite
Mid Level
$21.25/hr - $30.43/hr
3+ years expBHE Compression Services is part of the BHE Pipeline Group, which operates extensive natural gas pipeline systems. The Operations Coordinator is responsible for supporting productivity, solving logistical problems, and performing complex administrative tasks with minimal supervision.
Oil & Energy
Responsibilities
Regularly composes memos, reports, and other correspondence from a brief outline, “sketchy” draft or verbal instructions. Ensures that all written correspondence meets the highest levels of professionalism, including proper formatting and compliance with BHE document standards
Responds to phone inquiries and requests and routes callers to the appropriate party; handles incoming calls from company management in absence of the department head; serves as the liaison and primary contact to coordinate schedules and set up appointments; and maintains calendar for the vice president, directors, and managers
Coordinates meetings, including scheduling, documentation of agendas, preparation of meeting document packages, reservations, and travel arrangements. Must be able to make travel arrangements based on brief instructions
Attends staff meetings and other business meetings as requested. Keeps meeting notes and action item list and prepares and submits meeting summary and final action item list
Assists management in preparing contract requests, work offers, and authorizations for expenditure, including ensuring the teams follow the correct procedures for contracting work to third parties; codes invoices and prepares and reviews expense reports using defined code categories; manages department purchasing card, including filing requests for new cards and resolving any issues
Assists department management and staff in preparing, processing, and troubleshooting requisitions, purchase orders, and invoices. Monitors costs and interfaces with accounting and procurement personnel for changes and corrections
Monitors and controls the filing system to ensure accuracy and efficient retrieval of data
Responsible for entering time records into the payroll system for the designated group
Collects data for, consolidates, secures reviews of, and submits weekly reports for vice presidents, directors, and managers
Prepares Power Point presentations and edits for vice president, directors, and managers, as requested
Performs administrative tasks requiring independent judgment with considerable knowledge of administrative processes and company policies
Independently and with minimal supervision plan and coordinate department conferences, events and travel
Reviews and monitors department’s vehicle fleet, resolves fleet card issues, assists with vehicle and all other safety statistics
Assist management and department employees with training schedules, monitoring, and tracking completion
Performs administrative functions for maintenance control system record keeping, task management and provides reporting
Perform any additional responsibilities as requested or assigned
Qualification
Required
Associate's degree in business, sociology, psychology or related field, or equivalent work experience. (Typically 4 years of related, progressive work experience would be needed for candidates applying for this position who do not possess a degree.)
A minimum of 3 years secretarial/administrative experience
Effective oral and written communication skills and interpersonal skills; ability to work with all levels of internal and external personnel
Provides effective administrative leadership within the department
Excellent PC skills, proficient in Word, Excel, Power Point, and Outlook
Excellent typing, grammar, punctuation and spelling skills; accuracy is critical
Working knowledge of technical reports
Must be able to organize and maintain filing system
Effective analytical and problem-solving skills
Must be detailed-oriented with good organizational skills
Ability to work in a fast-paced environment under pressure, to prioritize and handle multiple tasks and projects concurrently
Company
BHE Compression Services
leader in environmentally clean, low-emission, large-horsepower contract compression services.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Michael Robbins
President & CEO
Recent News
2022-03-04
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