Choate Rosemary Hall · 1 day ago
Student Billing Administrator (Accounts Receivable)
Wallingford, CT
Full-time
Onsite
New Grad, Entry LevelChoate Rosemary Hall is hiring for the vital role of Student Billing Administrator (Accounts Receivable) to join our Finance Department. The Student Billing Administrator is responsible for all student billing and collection processes and assisting with the student enrollment process.
Education
Responsibilities
Responsible for accurate and timely processing of all payments received, charges and credits on the School’s billing system
Performs all year-end billing functions in all related School systems including closing fiscal year, rolling forward beginning balances, and opening new fiscal year and terms
Maintains a “power user” status for the electronic/software billing system that includes a full knowledge of the system’s capabilities and limitations and the ability to apply practical solutions to resolve problems and enhance users’ and customers’ experiences
Responds to all billing inquiries in a timely and professional manner, including to/from internal and external constituents via emails, phone, and all other communication methods
Generates student billing statements monthly, uploads statements to the School’s online payment and/or billing system
Administers online payment system, including the nine-month tuition payment plan. Maintain a “power user” status of the system, coordinate parents’ inquiries related to the online payments
Administers domestic and international payment system
Sets up, monitors, and maintains customized tuition payment plans
Responsible for student accounts’ collections and provides timely and accurate collections reports
Provides frequent follow up by email and telephone to ensure proper collection of past due accounts. Communicates with supervisor and Controller the results of billings and collections
Assist with the student enrollment contract process and timeline
Coordinates contract hold releases, partially enrolled follow-ups with the Dean of Students office
Helps to maintain the enrollment database
Assist with the uploading and releasing of enrollment contracts in online document retention library (Docfinity)
Processes daily financial bank deposits and associated cash receipts
Reviews, processes, and distributes daily transactions posted to the bank account (wires, ACH credits, ACH debits, return items); process associated daily cash receipts on the School’s financial system
Processes payments and transfers on student’s Choate Debit Card (Odin) system
Prepares monthly and year-end AR reconciliations and journal entries; process journals in financial system
Set up and maintain all departmental billing templates
Maintains current and historical contract, diploma and transcript holds lists
Calculates premiums for tuition insurance, prepares insurance claims for students on leave of absence or those who withdraw, and refunds to the families
Provides back up for the Accounting Assistant positions (Accounts Payable)
Provides backup for all other functions of the Financial Office
Maintains a current operational / training manual for the Accounting Administrator position, trains other personnel as back-up
Miscellaneous billing and payment processing for other school related events
Assists in other areas and projects of the Financial Office as deemed necessary
Qualification
Required
Responsible for accurate and timely processing of all payments received, charges and credits on the School's billing system
Performs all year-end billing functions in all related School systems including closing fiscal year, rolling forward beginning balances, and opening new fiscal year and terms
Maintains a 'power user' status for the electronic/software billing system that includes a full knowledge of the system's capabilities and limitations and the ability to apply practical solutions to resolve problems and enhance users' and customers' experiences
Responds to all billing inquiries in a timely and professional manner, including to/from internal and external constituents via emails, phone, and all other communication methods
Generates student billing statements monthly, uploads statements to the School's online payment and/or billing system
Administers online payment system, including the nine-month tuition payment plan. Maintain a 'power user' status of the system, coordinate parents' inquiries related to the online payments
Administers domestic and international payment system
Sets up, monitors, and maintains customized tuition payment plans
Responsible for student accounts' collections and provides timely and accurate collections reports
Provides frequent follow up by email and telephone to ensure proper collection of past due accounts. Communicates with supervisor and Controller the results of billings and collections
Assist with the student enrollment contract process and timeline
Coordinates contract hold releases, partially enrolled follow-ups with the Dean of Students office
Helps to maintain the enrollment database
Assist with the uploading and releasing of enrollment contracts in online document retention library (Docfinity)
Processes daily financial bank deposits and associated cash receipts
Reviews, processes, and distributes daily transactions posted to the bank account (wires, ACH credits, ACH debits, return items); process associated daily cash receipts on the School's financial system
Processes payments and transfers on student's Choate Debit Card (Odin) system
Prepares monthly and year-end AR reconciliations and journal entries; process journals in financial system
Set up and maintain all departmental billing templates
Maintains current and historical contract, diploma and transcript holds lists
Calculates premiums for tuition insurance, prepares insurance claims for students on leave of absence or those who withdraw, and refunds to the families
Provides back up for the Accounting Assistant positions (Accounts Payable)
Provides backup for all other functions of the Financial Office
Maintains a current operational / training manual for the Accounting Administrator position, trains other personnel as back-up
Miscellaneous billing and payment processing for other school related events
Assists in other areas and projects of the Financial Office as deemed necessary
Benefits
Year-round, benefits eligible position
Company
Choate Rosemary Hall
Choate Rosemary Hall is an institution of higher education that is located in Connecticut.
Founded in 1890
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Patrick Durbin
Chief Financial Officer
Recent News
Bangkok Post
2025-10-27
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