Traffic Plan · 1 day ago
Fleet Administrator
Long Branch, NJ
Full-time
Onsite
New Grad, Entry Level
$23/hr - $25/hrTraffic Plan is a woman-owned leader in traffic control services, seeking a Fleet Administrator to ensure the efficient operation and coordination of their vehicle and equipment fleet. The role involves accurate data entry, administrative support for fleet maintenance, and collaboration with internal teams and external customers.
Public SafetySecurityService Industry
Hiring Manager
Christina Matthews
Responsibilities
Perform accurate data entry for vendor invoices and internal repair orders
Maintain and update fleet records in compliance with company policies and regulatory requirements
Manage vehicle and equipment files, including maintenance history, registrations, and supporting documentation
Create, track, and close technician work orders
Coordinate with technicians and fleet staff to ensure timely repairs and complete documentation
Assist with internal repair order processing and reconciliation
Assist with purchasing fleet parts, equipment, and services through approved vendors
Support invoicing activities related to fleet operations, rentals, and repairs
Verify invoice accuracy and assist with issue resolution as needed
Assist with rental contract documentation, tracking, and updates
Communicate with internal locations and external customers regarding fleet rentals, availability, and contract details
Support coordination of rental equipment returns, extensions, and billing
Assist with GPS and fleet software management, including data updates, reporting, and basic troubleshooting
Support fleet tracking and reporting initiatives using internal systems
Respond to internal and external inquiries related to fleet operations
Support fleet audits, reporting, and special projects as assigned
Maintain confidentiality and accuracy in all fleet-related records
Qualification
Required
High school diploma or equivalent required
Post-secondary education in business administration or a related field is an asset
Previous experience in fleet administration, transportation, construction, or traffic control preferred
Experience with data entry, invoicing, or administrative support roles is an asset
Preferred
Experience in traffic control, utility, construction, or related industries
Strong attention to detail and organizational skills
Proficiency with Microsoft Office (Excel, Word, Outlook); experience with fleet management or GPS software is an asset
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Strong communication skills for interacting with internal teams, vendors, and customers
Basic understanding of vehicle maintenance and fleet operations preferred
Company
Traffic Plan
Traffic Plan offers traffic safety solutions to Utility Companies, Municipalities and Private Contractors.
Founded in 2012
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Maryellen Kiely
Owner & CEO
Company data provided by crunchbase