Citrus Health Group · 3 hours ago
Program Planner, Speakers Bureau
United States
Full-time
Remote
Mid Level
$55K/yr - $70K/yr
3+ years expCitrus Health Group is a new type of agency focused on empathetic patient care in the product commercialization process. The Program Planner (Speakers Bureau) is responsible for the full-cycle planning and execution of promotional pharmaceutical events, acting as the primary liaison among various stakeholders while ensuring compliance and effective communication.
ConsultingHealth CareMedical
Responsibilities
Logistically execute a high volume of promotional programs annually across one or two assigned client accounts
Serve as the key point of contact for sales representatives and speakers, providing proactive and responsive communication
Manage end-to-end program logistics, including:
Speaker confirmation, travel coordination, and honoraria processing
Venue sourcing, contracting, and AV coordination
Attendee communications and roster/data entry
Shipment of meeting materials, if applicable
Web platform setup and support (Zoom, Microsoft Teams, etc.)
Ensure timely program closeouts, budget reconciliation, and compliance with client financial and regulatory requirements
Respond professionally and efficiently to program-related inquiries or issues
Participate in internal team meetings and contribute to process optimization efforts
Consistently meet or exceed program KPIs
Create and deliver program reports and status updates as required
Anticipate potential issues and offer strategic, solution-oriented responses
Qualification
Required
Minimum of 3 years of experience managing pharmaceutical speaker bureau programs
Bachelor's degree highly preferred
Proficiency in Zoom and Microsoft Teams (including hosting, screen sharing, breakout rooms, and troubleshooting)
Proficient in Microsoft Office Suite (Word, Excel, Outlook); intermediate PowerPoint skills
Proficient with survey tools, email platforms, and Adobe Acrobat PDF preferred
High level comfort learning and navigating event management platforms and CRM systems
Exceptional organizational and time management abilities
Strong interpersonal and relationship-building skills
Clear and professional verbal and written communication
Calm, adaptable, and solution-oriented under pressure
Keen attention to detail and accuracy
Friendly and professional customer service mindset
Self-starter with strong accountability and ownership
Ability to manage competing priorities in a fast-paced environment
Willingness to work flexible hours and provide after-hours support as needed
Proven ability to execute multiple concurrent programs with tight deadlines
Strong working knowledge of pharmaceutical compliance guidelines, including the Sunshine Act
Company
Citrus Health Group
CiTRUS Health Group is a life science consulting firm that offers medical affairs support, analytics, and medical writing services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Neil Matheson
Chief Executive Officer
Frank Galella
Chief Financial Officer
Recent News
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