Princeton University · 14 hours ago
Assistant Registrar for Academic Records and Services
Princeton, NJ
Full-time
Onsite
Mid, Senior Level
$100K/yr - $119K/yr
3+ years expPrinceton University is seeking an Assistant Registrar for Academic Records and Services to lead operational functions related to student records and compliance within the Registrar's Office. The role involves ensuring quality support for academic records, managing compliance reporting, and leading a team to enhance student services and operational processes.
AlumniEducationHigher EducationUniversities
Responsibilities
Oversees efficient response to verification, transcript, and other student records requests. Works to improve and refine documents policy
Partners with Office of the Dean of the College, the Graduate School, the Office of the Dean of Undergraduate Students, and the President's Office to support the annual conferral of degrees for all award cycles
Responsible for developing and executing operational processes for diploma ordering, distribution, award, and replacement
Ensures strong, consistent front-line support for academic departments around annual and term process questions related to course enrollment, assessment, and grading
Designated compliance leader for the office; responsible for FERPA, NCAA eligibility certification, VA certification (school certifying officer/SOC), National Student Clearinghouse (NSC) reporting and other compliance reporting needs
Manages academic information for accuracy. Interprets data for optimal process and system use. Works with other offices as needed to define data feeds and analyze data
Provides ad-hoc data reporting for campus users and for internal monitoring subject of functional processes
Provides expert coordination and execution of daily operations of one or more units
Functional adviser for processes related to the student record; escalates problems as necessary
Manages staff; proactively ensures collaborative teamwork through strong, consistent communication. Promotes teamwork within the unit and among the broader community
Organizes and leads staff meetings. Establishes tangible goals monitored through regular interaction with direct reports
Equitably hires, trains, and mentors new staff
Effective and open communicator with demonstrated ability to engage positively, constructively, and build relationships with administrators, faculty, students, and staff
Expertly performs role as functional lead for small-to-medium scale projects
Assists in development of training programs to ensure optimal use of student, processes, systems and to promote best practices across the institution
Participates in testing and quality assurance for new systems, upgrades, enhancements, and troubleshooting
Continually reviews business practices and processes; recommends changes to streamline, improve, or automate existing processes. Evaluates and identifies the impact new systems, application enhancements and software upgrades may have on existing procedures
Partners with OIT on projects that require relevant student records subject matter expertise, including development of scope, defining of business requirements, and proposing solutions
Champions the use of university-wide systems for common functions to improve data quality, eliminate shadow systems, and reduce maintenance efforts and/or costs
Qualification
Required
Bachelor's degree or equivalent required
3+ years of relevant work experience in a registrars office or comparable position
Demonstrated expertise working with student and academic records, including student records privacy (FERPA) policy and procedures
Expert knowledge of complex academic policies and procedures such as enrollment, registration, degree progress/audit, assessment/exams, federal compliance requirements
Systems thinker with technical expertise and proficiency working with enterprise software platforms, integrated applications, and reporting tools
Practiced solution seeker with strong understanding of student information systems landscape
Understands data models and relational databases
Has demonstrated experience building reports and using data to deliver information for decision making, to validate accurate results and records, and to conduct analysis for operational improvement
Demonstrated ability to work effectively with and foster collaboration among a wide range of individuals and constituencies in a large, complex academic environment
Ability to negotiate successfully and under pressure
Strong managerial/supervisory skills and aspirations
Preferred
Knowledge of student information systems such as: PeopleSoft; Stellic or other degree audit software programs; Gideon Taylor Forms or similar dynamic form builders
Familiarity with data warehouses and reporting tools, such as PowerBI and Tableau
Experience working with NCAA eligibility and NSC reporting, background as VA SCO
Experience in a decentralized (Research 1 University) and advanced degree
Benefits
The University also offers a comprehensive benefit program to eligible employees.
Company
Princeton University
Princeton University is a private Ivy League university that offers a variety of master’s degrees and Ph. D.s.
5001-10000 employees
H1B Sponsorship
Princeton University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (301)
2024 (220)
2023 (218)
2022 (172)
2021 (207)
2020 (193)
Funding
Current Stage
Late StageTotal Funding
$11.44MKey Investors
US Department of EnergyAlfred P. Sloan FoundationNational Institute of Allergy and Infectious Diseases
2024-06-06Grant· $2M
2023-08-14Grant
2022-02-15Grant· $5.5M
Leadership Team
Amy Robinson Sterling
Executive Director, Eyewire
Anne-Marie Maman
Founding Director - Princeton Entrepreneurship Council
Recent News
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