Moss & Associates (Construction) · 1 day ago
Apprenticeship Administrator
Blytheville, AR
Full-time
Onsite
New Grad, Entry LevelMoss & Associates is a national privately held construction firm providing innovative solutions resulting in award-winning projects. The Apprenticeship Administrator provides comprehensive administrative and program support to the Apprenticeship Manager and the Moss Solar Apprenticeship Program.
AssociationConstruction
Responsibilities
Support the Apprenticeship Manager and Senior Coordinator with scheduling, meeting logistics, travel coordination, invoices, and expense reports
Organize and execute logistics for internal meetings, trainings, and events (scheduling, materials preparation, note-taking, and follow-ups)
Act as liaison between the Apprenticeship Team and internal departments (Field Leadership, HR, Payroll, IT) to streamline operations and resolve administrative needs
Receive, organize, and prepare apprentice & journeyworkers applications for review by the Apprenticeship Team
Assist with onboarding for new team members in collaboration with HR and internal departments, ensuring proper documentation and system access
Maintain and upload apprentice files in compliance with applicable state and federal regulations and internal requirements
Track and submit Related Technical Instruction (RTI) hours on TCP (or designated platform)
Monitor apprentice status changes (terminations, transfers, suspensions, completions) and update reports to keep the team informed
Reconcile updates received from apprenticeship coordinators and ensure tracking tools and reports remain current, accurate, and audit-ready
Support the Senior Coordinator in the preparation and submission of apprentice bonuses, including tracking eligibility and required documentation
Assist with apprentice-facing communication regarding administrative steps, events, and key milestones
Contribute to the creation and maintenance of SOPs, templates, and internal resources
Manage swag inventory (tracking, reordering, and coordinating distribution to apprentices/events)
Perform other duties as assigned
Qualification
Required
Strong attention to detail and ability to organize, prioritize, multi-task, and work independently
Professional written and verbal communication skills; strong interpersonal skills
Proficiency with Microsoft Office Suite
Demonstrated problem-solving skills with a focus on quality and compliance
Strong teamwork skills and ability to work in a collaborative environment
Ability to take initiative without waiting for direction
Willingness and desire to learn
Experience supporting teams in a construction environment (understanding field schedules, jobsite priorities, and urgency-driven coordination)
Experience with tracking and monitoring program participants, status changes, and maintaining accurate reports (HR, training, compliance, or workforce programs)
Familiarity with apprenticeship programs, apprenticeship compliance, or related workforce development programs
Preferred
Experience with RAPIDS / RAPIDS 2.0, RTI tracking, or similar systems
Company
Moss & Associates (Construction)
Moss is a national construction management company providing innovative solutions resulting in award-winning projects across the United States.
Founded in 2004
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Enrique Enrique Coello
Chief Human Resources Officer
Recent News
2025-01-23
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