USAJOBS · 4 hours ago
OFFICE AUTOMATION ASSISTANT - LAKEHURST
Lakehurst, New Jersey, USA
Full-time
Onsite
New Grad, Entry Level
$21.11/hr - $21.11/hrUSAJOBS is seeking an Office Automation Assistant for the Child Development Center in Lakehurst, New Jersey. This role involves using office automation software to produce various documents, manage correspondence, and assist with administrative tasks in support of the Child and Youth Programs.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
U.S. Citizen Only
Responsibilities
Using desk top publishing, word processing, calendar and other software packages, processes documents involving many different styles of heading and arrangements of material within the text, (i.e., flyers, brochures, calendars, posters, pamphlets, booklets, and other marketing material)
Uses sample documents and correspondence manuals to determine how material should be presented
Formats documents automatically by using macros available within the software
When macros are not available, formats each document separately by executing each functions, e.g., indentation, type font, underlining
Uses own judgment in spacing columns of tabular material
Produces illustrations, charts, graphs, layout text, graphics, and pictures and uses multiple styles and sizes of type
May use calendar software to schedule events on one or more calendars for publication
Using software chooses appropriate art form for publication
May compose material to accompany flyers, brochures, etc
Other forms of art work are available for cut and paste techniques for publication
Transmits and receives documents and messages electronically using personal computers or workstations that are networked or linked to other computers or workstations
Prepares a wide variety of recurring correspondence, internal reports, and other documents from information obtained from the staff, files, and other sources and reviews and finalizes documents prepared by others
Composes routine, nontechnical correspondence, such as requests for information
Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format
Consolidates and finalizes information for various reports in accordance with established reporting procedures and/or instructions from the supervisor
Gathers and summarizes information from files and documents for supervisor's or other staff members' use in responding to inquiries
Coordinates/forwards correspondence to appropriate office
Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives
Establishes suspense dates as directed by the supervisor and brings to supervisor's attention those that cannot be met by requested dates
Reviews outgoing correspondence for procedural and grammatical accuracy and conformance with administrative requirements
Receives children, youth, parents, and other visitors in a courteous manner
Based on general knowledge, refers telephone callers and visitors appropriately
Oversees the collection, accurate accounting and reporting of funds; and to collect and maintain up-to-date statistical data and planning and reporting IA W higher headquarters requirements
Utilizes an electronic cash register system and calculator to compute and record individual transactions for customers and to enter data into predefined categories for regulatory-signed statistical reports and tracking of income data as it pertains to the Child and Youth Programs
Requisitions office supplies, printing support, and related materials
May be responsible for the receipt, control, logging, safekeeping, and necessary action on classified materials
Updates tracker or suspense files as required
Ensures compliance with policies and regulations applicable to Air Force Child and Youth Programs
Performs other related duties as assigned
Qualification
Required
Responsible experience which provided a thorough knowledge of office automation software (i.e., desktop publishing, word processing, calendar, and/or other software packages), and knowledge of correspondence, formats, grammar and spelling
Knowledge of rules, procedures, or operations applied to clerical assignment to perform the routine, procedural work of the office, such as preparing and editing documents, maintain files/records, making and preparing travel arrangements, screening telephone calls and visitors, processing mail, planning, organizing, and carrying out assignments and composing routine, nontechnical information for recurring reports and inquiries
Experience must have demonstrated the ability to perform research, select, arrange and compose material, and maintain organized files
Skill in typing; a qualified typist is required
Must have ability to read, write, and speak English
Ability to communicate effectively, both orally and in writing, using tact and courtesy
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
Founded in 1996
10001+ employees
Funding
Current Stage
Late StageRecent News
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