Brennan Investment Group · 1 day ago
Property Coordinator
Rosemont, IL
Full-time
Onsite
Entry Level
$50K/yr - $60K/yr
1+ years expBrennan Investment Group is a privately held industrial real estate investment firm seeking a Property Coordinator. The role supports the asset management function by collaborating with operations, accounting, and leasing teams to manage a portfolio of assets, while being responsive to tenant and vendor needs and handling multiple administrative tasks.
Real Estate
Hiring Manager
Viviana Alejos
Responsibilities
Process A/P invoices (coding, entering and obtaining proper approvals)
Assist in A/R process, updating tracking spreadsheets for tenant rent collections
Arrange for utility transfers upon acquisition and/or disposition of an asset; also, arrange for transfers upon tenant move out or move in
Contact existing tenants and vendors to obtain current insurance coverage. Utilize property management software to input, update, track, and verify
Collect and file miscellaneous documents, such as maintenance contracts and emergency contact lists
Assist Property Managers and Maintenance Technicians with coordinating tenant repair requests as directed by the Property Manager
Prepare vendor contracts in collaboration with Property Managers, organize and maintain completed documents, and ensure executed contracts are entered into property management software
Review vendor statements; obtain outstanding invoices for processing
Support Property Managers in responding to tenant calls and requests, following direction from the Property Manager
Use property management work order software to review requests and assist with follow-up upon completion
Assist with tenant relation activities (email blasts, events, gifts, surveys, marketing, etc.)
Complete expense reports for property managers and submit for approval and processing
Collaborate with Operations team on property tax appeal documentation and other administrative tasks related to property tax appeals
All other duties as assigned by the supervisors
Qualification
Required
Requires 1-3 years' experience in Administration or related field and/or training
Ability to use computer software and web-based applications
Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook)
Ability to carry out specific oral and written instructions
Execute responsibilities with a sense of urgency and follow-through
Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments
Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and internal team members
Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy
Ability to organize and prioritize work assignments to meet deadlines
Positive, proactive work ethic and approach
Preferred
College degree preferred
Company
Brennan Investment Group
Brennan Investment Group, LLC is a real estate investments firm specializes in investing in industrial properties.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kevin Brennan
Co-Founder and Chief Investment Officer
J
Jeff Dyrda
Chief Financial Officer
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