State of South Dakota · 10 hours ago
Program Assistant
Pierre, SD
Full-time
Onsite
New Grad, Entry Level
$20.89/hr - $26.10/hrThe State of South Dakota is looking for a Program Assistant to support Project Managers within the Office of the State Engineer. The role involves assisting with project documentation, processing invoices, maintaining project information, and ensuring accuracy in financial transactions.
Government
No H1B
Responsibilities
Assist Project Managers (PM's) within the Office of the State Engineer (OSE)
Assist Project Manager's by helping with project documentation, processing vouchers, reviewing invoices, maintaining Project Register/Owner Insite software (training on software provided), filling in contract document information into templates, routing contract documents for signature, and assisting with project documentation and filing documents
Monitor contract expenses and notify the PM's if invoices or billings go over the funding amount
Process office payments, code/create non-cash vouchers and enter payments into the state accounting system
Create and process purchase requisitions and enter into the state accounting system
Maintain File Director by keeping the project info up to date and accurate
Post contracts to open SD
Assist in maintaining our state webpage
Assist in maintaining our online bidding platform
Post documents to project register and/or Owner Insite software
Ensure final paperwork on projects has been turned in
Review all work requests for accuracy and assign project numbers
Assist with the monthly status reports
Run monthly, quarterly, and yearly project reports
Process OSE billings
Provide backup assistance to the Energy Manager in EnergyCap program
Maintain and update contacts for each agency
Review pay applications and invoices for mathematical accuracy
Qualification
Required
organizational skills
ability to stay on task, even when tasks are repetitive
strong time management and prioritization skills
a positive attitude
Knowledge of Microsoft Suite
strong computer skills, including proficiency in Microsoft Office applications (Word, Excel, PowerPoint), email, internet browsing, file management, and basic troubleshooting
ability to use a computer, operate software, and learn new software
ability to interpret and comprehend program guidelines and procedures
ability to communicate quickly and effectively
ability to provide great customer service
ability to gather, interpret, and report on information concerning assigned activities
ability to train and provide guidance to staff and others
ability to conduct research, and compile and analyze data
ability to establish and maintain effective working relationships with staff and the public
Benefits
$0 premium employee health insurance option
Eleven paid holidays
Generous vacation and sick leave accrual
Dental, vision, and other insurance options
Retirement benefits
Company
State of South Dakota
Governor Larry Rhoden’s goal is to create a culture in state government centered around servant leadership, civility, openness, and responsiveness.
Founded in 1889
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Pat Snow
Chief Technology Officer
Jason Simmons
Chief Financial Officer - Department of Social Services
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