National Police Federation/Fédération de la Police Nationale · 17 hours ago
Legal Services Coordinator (18-month contract)
United States
Full-time, Contract
Remote
Entry Level
1+ years expThe National Police Federation is the largest police union in Canada, representing approximately 20,000 RCMP Members. They are seeking a Legal Services Coordinator to support the legal team by coordinating administrative tasks and ensuring efficient legal operations.
Law EnforcementNon ProfitPublic Safety
Responsibilities
Email and calendar management of senior members of team, namely the Manager of Legal Services and General Counsel
Review correspondence in relation to the Legal Services department
Respond or redirect correspondence appropriately
Assist in drafting, reviewing, and organizing legal documents, contracts, and correspondence
Schedule / coordinate meetings, prepare agendas, draft/assemble meeting documentation, record meeting minutes, and track action items
Draft briefing memos, letters, reports, presentation, and other documents
Travel and event coordination
Assist with data management
Assist with developing and/or maintaining Legal Services tools, SOPs, trackers, and databases
Assist with developing and/or maintaining the NPF’s file management systems
Assist with organizing and maintaining the shared Legal Services inbox
Provide support to NPF staff regarding the use of various systems managed by Legal Services
Assist with creating NPF resource documents
Assist with the onboarding of new Legal Services employees
Act as a software and database administrator as required
Perform legal clerical duties such as maintain records, accounts, and file management
Triage new legal matters/inquiries and ensure proper record keeping
Summarize new legal matters/inquiries and redirect them to the appropriate internal stakeholder
Proactively provide support to in-house counsel, communicate with key stakeholders in accordance with standard operating procedures (including NPF Members, NPF Staff, NPF Elected Officials, the NPF executive and NPF retained external counsel)
Liaise with the Finance department to ensure financial integrity of files
Proactively identify and monitor applicable deadlines and ensure files/inquiries are actioned in a timely fashion
Draft retainer letters and communiques
Maintain and optimize the NPF file management systems and ensure all legal matter/inquiry datapoints are captured by the Legal Department’s file trackers
Qualification
Required
Minimum one year of experience working in a busy legal and/or administrative environment
College diploma or certificate in Office Administration, Business Administration, or a related field and experience (minimum 2 years) in office administration or in a related field OR a high school diploma with several years (3-5) of experience in office administration or in a related field
Experience working with confidential material
Experience managing strict timelines
Fluent in both official languages
Ability to identify and follow strict deadlines
Ability to summarize legal matters to internal lawyers and administrators
Ability to draft professional correspondence in both English and French
Ability to review and follow legal documents and grasp complex issues
Ability to quickly adapt to developing priorities and deadlines
Highly proficient with Microsoft Office productivity tools
High degree of comfort with confidentiality principles
Ability to adapt to changing situations, new ideas, and concepts
Sound judgement and tact
High level of organization and attention to detail
Basic problem-solving capabilities
Ability to multi-task; take the initiative; be proactive and remain flexible
Ability to communicate with a diverse workforce and facilitate successful performance in a team-based environment
Project Management skills
Travel required at least 4 times per year
Ability to pass a pre-employment enhanced criminal record check
Benefits
Competitive compensation package.
An inclusive, passionate and fun team environment.
Company
National Police Federation/Fédération de la Police Nationale
The National Police Federation (NPF) was certified to represent ~20,000 front-line RCMP members serving across Canada and internationally in the summer of 2019.
51-200 employees
Funding
Current Stage
Growth StageRecent News
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