Florida Digestive Health Specialists · 22 hours ago
Office Administrator
Tampa, FL
Full-time
Onsite
Mid Level
3+ years expFlorida Digestive Health Specialists is one of the largest single-specialty, physician-owned GI practices in Florida. They are seeking a highly organized Office Administrator to oversee administrative operations, ensuring efficient workflow and excellent patient care.
Health CareHospitalTherapeutics
Responsibilities
Manage day-to-day business, clinical, and billing operations including scheduling appointments, coordinating patient flow, and handling patient inquiries
Supervise administrative staff, provide training, guidance, and performance feedback
Implement and maintain office policies and procedures to ensure compliance with FDHS and healthcare regulations and standards including HIPAA, OSHA, Fraud, Waste & Abuse, and Cybersecurity
Serve as back-up when a staff member is absent
Collaborate with healthcare providers to optimize patient care and workflow efficiency
Work closely with our third-party billing partner, Catalyst, to ensure efficient operations, charge capture, coding and collections for services rendered at the office, surgery centers and hospitals
Conduct prior authorization procedures for diagnostic tests, procedures, and medications in coordination with clinical staff
Ensure timely submission and follow-up on all prior authorization requests to prevent delays in patient care
Coordinate with external vendors and service providers as needed
Monitor all monthly reports such as A/R, visit tracking, patient balance, and daily charge reports
Responsible for overseeing accounts payable, including daily deposits, verifying expenses, and ensuring timely payments to vendors
Maintain confidentiality of patient information and adhere to HIPAA guidelines
Assist in special projects and initiatives aimed at growth planning and improving office operations and patient satisfaction
Serve as a liaison between the office staff, management, and external stakeholders
Other duties as assigned
Qualification
Required
Minimum of 3 – 5 years of experience in healthcare administration, business administration, in a medical office setting, with supervisory experience preferred
Proven experience in office management or administration, preferably in a healthcare setting
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively
Excellent communication and interpersonal skills, with a customer service-oriented approach
Proficiency in office software applications, including electronic medical (EMR) systems
Ability to work independently and collaboratively in a fast-paced environment
Familiarity with healthcare regulations, such as HIPAA, OSHA, and Medicare compliance
Attention to detail and a commitment to maintaining high standards of professionalism and patient care
Flexibility to adapt to changing priorities and responsibilities as needed
Preferred
Supervisory experience preferred
Knowledge of medical billing and coding procedures preferred
Benefits
Competitive salary
Comprehensive benefits package including health insurance, retirement plan, paid time off and paid holidays.
Professional development opportunities
Positive and collaborative work environment
Company
Florida Digestive Health Specialists
Florida Digestive Health Specialists is a healthcare.
201-500 employees
Funding
Current Stage
Growth StageRecent News
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