Pima County · 14 hours ago
Administrative Assistant II - Vital Records
Tucson, AZ
Full-time
Onsite
Entry Level
$17.37/hr - $20.41/hr
2+ years expPima County is seeking an energetic and highly organized Administrative Assistant II to join their Vital Records division within the Health Department. This role involves managing administrative tasks, processing vital records, and serving as a frontline connection for public inquiries while maintaining confidentiality and security protocols.
GovernmentHealth CareRecyclingSustainabilityWaste Management
Responsibilities
Responds to public and staff by providing general information pertaining to departmental or program activities
Answers single- and multi-line telephones, routes calls and relays messages
Resolves routine problems in person, by phone and through correspondence with complainant
Requests specific information by telephone
Checks documents for completeness and accuracy and issues licenses and permits
Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims
Edits documents for grammar, punctuation, spelling and format
Codes, confirms, enters, updates, and retrieves data using automated filing systems
Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports
Establishes and maintains filing systems and retrieves documents from files as required
Researches document files and automated records for specific information
Copies and distributes materials and acts as key operator for copy machine
Reads, screens and directs mail and composes answers to routine correspondence
Calculates fees, records payments and balances routine accounts
Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators
Performing moderately complex word processing activities such as preparation of charts, graphs and tables
Transcribing a variety of correspondence, reports and documents from dictating equipment
Scheduling and arranging meetings, conferences, interviews and other appointments
Training other staff members in office procedures and clerical activities
Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities
Qualification
Required
Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business
Qualifying education and experience must be clearly documented in the 'Education' and 'Work Experience' sections of the application
Valid driver license is required at time of application
Valid AZ driver license is required at time of appointment
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination
Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record
The County requires pre-employment background checks
Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history
Preferred
Possesses a current State of Arizona Level 1 Fingerprint Clearance card
Records management or record handling experience
Experience multitasking in a fast-paced environment
Experience working independently or unsupervised
Experience with Arizona State Rules, Statutes and Policies
Bilingual (English/Spanish)
Company
Pima County
Pima County is a government sector that provides health, development, business, community, sustainability, wastewater & recycling services.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.49MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.49M
Recent News
Arizona Daily Star
2026-01-17
2025-09-19
Arizona Daily Star
2025-09-01
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