Donor Network West · 3 hours ago
CEO Executive Assistant
San Ramon, CA
Full-time
Onsite
Senior Level
5+ years expDonor Network West is dedicated to saving and healing lives through organ and tissue donation. They are seeking a CEO Executive Assistant to provide high-level administrative support to the CEO and other C-level executives, managing schedules, communications, and various organizational tasks.
Health CareHealth DiagnosticsHospitalMedicalWellness
Responsibilities
Coordinates and maintains executive calendars for corporate and community activities, tasks, and contact lists
Organizes, schedules, and documents executive meetings and events
Processes large quantities of emails (100+ daily) and develops an organized system of categorizing, maintaining, and purging such files
Handles heavy communication via email and text messaging
Generates internal and external correspondence, publications, media documents, grant applications, and other written materials with clarity and finesse
Functions as a gatekeeper for all incoming calls, executive phone calls, emails, and other means of communication in a professional and friendly manner as well as document and disseminate pertinent information to the necessary parties in a timely fashion
Establishes a system of managing multiple tasks and projects as directed by executives and develops a method of communicating status reports/documenting action on a daily, weekly, and ongoing basis
Directs the maintenance of corporate and executive files, including but not limited to, corporate, legal, and financial records that allow quick and easy retrieval
Maintains customer confidence and protects operations by keeping information confidential
Coordinates board meetings and board retreats. Prepares and finalizes minutes and follows up on assigned projects. Attends meetings outside of established working hours when necessary. Distributes and maintains a variety of records of meetings in appropriate filing system
Researches, extracts, coordinates, and summarizes information (confidential and nonconfidential) on behalf of the P CEO. Compose and prepare business letters, memos, and reports
Prepares and distributes Board orientation packets for newly appointed Board members
Assists the P CEO with activities resulting from memberships in other transplant related organizations such as Association of Organ Procurement Organizations (AOPO), American Association of Tissue Banks (AATB), Organization for Transplant Professionals (NATCO), Association of Surgical Technologists (AST), American Society of Transplant Surgeons (ASTS), etc. as needed
Attends and actively participates in task force/strategic meetings and activities. Provides input and carries out the completion of projects in a timely manner
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Runs personal errands for executive (office supplies, lunch etc.)
Qualification
Required
Excellent working knowledge of Windows XP, MS Office including extensive experience in Outlook
Minimum 5 - 7 years of experience assisting a C-level executive
Experience in a challenging professional environment
High attention to detail and organization
Must have impeccable people skills. Maintain a positive and upbeat personality
Excellent online and offline research skills
Ability to self-start and work highly independently and effectively, as well as within a tight team
Highly motivated, self-starter with the ability to anticipate needs
Adaptable, easy-going, and collaborative
Excellent grammar and business writing skills are required
Excellent typing skills – accuracy and speed
Detail-oriented team player with strong work ethic
High degree of confidentiality and professionalism
Flexibility to assist P CEO after hours and on weekends to support business needs
Ability to multi-task and quickly adjust to changing priorities
Professional appearance and demeanor
Must be local with good knowledge of the city
Valid driver's license and successfully pass driving record check, a criminal background check, & credit check
Reliable transportation
Preferred
Bachelor's degree from an accredited business school/college
Company
Donor Network West
Donor Network West is a federally designated nonprofit organization that supports organ, eye, and tissue donation and transplantation.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Janice F. Whaley
President and CEO
Jeremy Gimbel
Chief Financial Officer
Recent News
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