LHH · 16 hours ago
Administrative Assistant
Waltham, MA
Contract
Onsite
Senior Level
$39/hr - $41/hr
5+ years expLHH is a leading biotech organization seeking an experienced Administrative/Executive Assistant to support two global leaders in their Genomic Medicine Unit. The role involves managing complex calendars, scheduling meetings, and ensuring smooth daily operations while maintaining confidentiality.
Human Resources
Hiring Manager
Khushi Pachauri
Responsibilities
Manage complex, highly active calendars with competing priorities
Schedule internal/external meetings, conferences, and calls
Book domestic & international travel; prepare itineraries
Process expenses (Concur strongly preferred) and invoice workflows
Lead logistics for onsite/offsite meetings, events, and seminar speakers
Organize and maintain SharePoint/Teams sites and distribution lists
Support recruitment activities: interview scheduling & onboarding/offboarding
Coordinate with BPCs, functional heads, and scientific teams
Maintain confidential information with the highest discretion
Help ensure smooth daily operations and timely email/Teams responsiveness
Qualification
Required
5–10+ years as an Administrative or Executive Assistant (10+ strongly preferred)
Experience supporting senior executives or C‑suite leaders
Advanced calendar management across multiple time zones
Meeting coordination, conference scheduling, and travel booking
Expense reporting (Concur preferred) & invoice processing
Strong proficiency in: Microsoft Office (Outlook, Excel, PowerPoint, Word)
SharePoint & Microsoft Teams
Zoom or equivalent teleconference platforms
Bachelor's degree required (Master's accepted)
Excellent communication, organization, and multitasking skills
Ability to operate with maturity, discretion, and confidentiality
Preferred
10+ years supporting senior executives
Experience in biotech, pharma, or R&D environments
Background coordinating high‑level events, seminars, or communications
Familiarity with business tools such as eBuy, Easy Invoice, and Workday
Benefits
Medical
Dental
Vision
Life insurance
Short-term disability
Additional voluntary benefits
EAP program
Commuter benefits
401K plan
Paid Sick Leave
Holiday pay
Company
LHH
At LHH, we believe work should be meaningful, fulfilling, and connected.
10001+ employees
H1B Sponsorship
LHH has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Dave Hilbig
President & CEO, OCM-LHH Utah, Wyoming
Ted Diven, MBA
CEO - OCM / Lee Hecht Harrison (ID, MT, NV)
Recent News
24-7 Press Release Newswire
2025-05-17
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