NEOGOV · 1 day ago
CDA-State Fair Program & Vendor Coordinator (Administrator III)
Pueblo County, CO
Full-time
Onsite
Senior Level
$59K/yr - $71K/yr
6+ years expNEOGOV is part of the State of Colorado, focusing on agriculture and community support. The CDA-State Fair Program & Vendor Coordinator will manage vendor coordination, assist in programming fulfillment, and oversee year-round events at the Colorado State Fair.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Position will assist with vendor management, which may include reviewing applications and creating contracts
Position will assist with fulfillment of vendor contracts by ensuring contracts are signed, payments are received, and proper insurance documents are received
Processes ticket requests and creates packets for vendors
Assist with vendor load in by marking spaces, coordinating packet pick up, and communicating with vendors regarding any space issues or questions
Assist with grounds layout by placing vendors on the map and working with Sponsorship, Programming & Partnerships, and other departments to coordinate spaces
Manage the CSF Holiday Bazaar, in conjunction with Sales & Rental Manager. This includes vendor outreach, contract management, vendor check in, and on site show management
Assist with various duties for the Programming & Partnerships Department
This position will serve as the main point of contact for on grounds attractions during the Fair, which may include ticket and credential distribution, load in assistance, and coordination with operations and other departments
Position will assist the Sponsorship & Rodeo Manager with sponsor fulfillment. This may include contract management, creating ticket packages, execution of deliverables, promotions, and VIP events and spaces
Works with other departments and organizations to plan and execute special events at the annual State Fair. Examples of these events include the Governor’s Plate, Centennial Farms and Ranches, and the Junior Livestock Sale
Creates rental contracts for various public and private events. This may include coordination with Sales & Rental Manager, Finance, and General Manager
Collects rental payments and submits payments to the accounting department. Position assists in monthly balancing and reconciliation of all accounts
Manages all Pueblo County 4H events. This includes the yearly contract, event booking, and coordination of event setups with event services staff
Serves as the main point of contact for events and renters when the Sales & Rentals Manager is not available. This may include evening and weekend events as needed
Conducts facility tours with potential renters, explaining the rental process to them and showing them details of the facilities
Checks out keys to renters and performs building walk through for events
Management of fairgrounds newsletters. This includes maintaining an up to date email database, creating graphics and content for each newsletter at regularly scheduled intervals, and soliciting new contacts
Assist other departments with email outreach as needed. This may include livestock, horse show, competitive exhibits, and box office
This position will manage CSF social media throughout the year, and during the annual State Fair in conjunction with the contracted marketing agency and Director of Programming & Partnerships
Position will create social media graphics and content to be posted on all CSF channels, in conjunction with Director of Programming & Partnerships
Position will assist in creating social media strategy and plan for year round events
Assistance with media management, including trade fulfillment and on site assistance for media trailer and agency
Assistance with various marketing tasks including photographer coordination, special event management, printed materials, and promotional days during the Fair
This position regularly updates and maintains the CSF website. This may include event updates, Fair related items, and providing assistance to other departments as needed
Qualification
Required
Six (6) years of relevant experience in an occupation related to event management
Must have an active Colorado driver's license
Must be a resident of the state of Colorado
Must be willing to work outside of normal business hours including weekends and holidays
Will need to work outdoors in adverse conditions such as rain, heat, and snow
Excellent interpersonal, communication and public speaking skills
Ability to work in a fast-paced environment and juggle multiple priorities, and able to react and adjust quickly to changing conditions
Detail oriented
Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state
Work well under pressure
Strong relationship management skills and excellent representation of the department in community interactions
A proven track record for developing and maintaining trusted relationships with stakeholders and industry experts
Excellent negotiation and consensus building skills
Proactive approaches to problem-solving and with strong decision-making capability
Highly resourceful team-player, with the ability to also be extremely effective independently
Experience working with large events
Experience working with contracts
Preferred
Use years of state service as a preferred qualification
Previous experience working with large events
Benefits
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account ($60 per month)
Paid life insurance, plus additional optional life insurance options
Paid Short Term Disability and optional Long Term Disability coverage
11 paid holidays per year plus generous vacation and sick leave accruals
BenefitHub state employee discount program
Employee Wellness program State of Health
Excellent work-life programs, such as flexible schedules, remote work opportunities, free parking, professional development and more!
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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