Salas O'Brien · 14 hours ago
Senior Project Coordinator
United States
Full-time
Remote
Mid, Senior Level
$80K/yr - $90K/yr
7+ years expSalas O’Brien is a company focused on delivering impactful engineering solutions, and they are seeking a Senior Project Coordinator to lead project planning, execution, and closeout. This role involves collaborating across departments, maintaining project documentation, and supporting project managers to ensure successful project delivery within defined scope, schedule, and budget.
Industrial EngineeringMechanical Engineering
Responsibilities
Lead in developing project plans, schedules, and timelines. Track project milestones and deadlines, ensuring timely completion of tasks. Assist with coordinating travel arrangements and coordination
Serve as a liaison between project stakeholders, including team members, clients, and vendors. Facilitate effective communication and collaboration across project teams. Provide guidance and support to other coordinators to maintain alignment and strengthen overall team effectiveness
Prepare, organize, and maintain project documentation, including contracts, project plans, status reports, meeting minutes, and correspondence. Ensure all documentation is up-to-date and accessible across all platforms
Execute project budgets and resource allocation. Oversees tracking expenses and ensuring projects remain within financial constraints
Identify potential project risks and issues. Develops and implements mitigation strategies and action plans
Schedule and coordinate project meetings, including team meetings, client meetings, and progress reviews. Prepare meeting agendas and follow-up on action items. Responsible for driving completion of action items, maintaining momentum and uphold deadlines across the team
Prepare and distribute regular project status reports to stakeholders. Highlight progress, risks, and any deviations from the project plan
Serve as a trusted operational partner to project managers by anticipating needs, maintaining project controls, and ensuring coordination consistency
Perform other related duties as assigned
Qualification
Required
Minimum of 7-10 years of experience in project coordination, administration, or a related role
Experience in the AEC (Architecture, Engineering & Construction) industry is required
Strong organizational and multitasking abilities with keen attention to detail
Proficiency in project management software (e.g., MS Project, Vantagepoint, Smartsheet) and MS Office Suite (Excel, Word, PowerPoint)
Advanced Microsoft Excel skills required
Preferred
Bachelor's degree in Business Administration, Project Management, or a related field is preferred
Relevant certifications (e.g., Project Management Professional, Certified Associate in Project Management) are a plus
Familiarity with Smartsheets is a plus
Benefits
Medical, dental, and vision insurance
401(k) with company match
Paid time off and company holidays
Wellness programs and employee assistance resources
Professional development support
Company
Salas O'Brien
Salas O'Brien is a national leading Facilities Planning, Commissioning, Construction Management and Mechanical, Electrical.
1001-5000 employees
H1B Sponsorship
Salas O'Brien has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (3)
2023 (2)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Blackstone Group
2024-01-22Private Equity
Leadership Team
Paul Silva
Chief Operating Officer
Karl F. Frey
Retired
Recent News
Sports Business Journal
2025-10-24
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2025-10-16
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