University of Arizona · 4 days ago
Administrative Support Assistant II, Steward Observatory
Tucson, AZ
Full-time
Onsite
Mid Level
$18/hr - $22/hr
3+ years expThe University of Arizona is seeking a full-time Administrative Support Assistant II for the Steward Observatory to provide administrative support to faculty and research teams in the Department of Astronomy. The role involves coordinating meetings, managing financial processes, and supporting program activities to ensure smooth operations across various research initiatives.
EducationHigher EducationNon ProfitUniversities
Responsibilities
Provide reliable, consistent, and professional administrative support to a large group of faculty, postdoctoral scholars, and graduate students, including travel organization and processing, purchasing and reimbursements, and general financial management tasks
Respond to student and faculty inquiries and non-routine requests for information
Maintain efficient documentation and tracking of financial records
Coordinate efforts with the TDC administrative team and the Steward Observatory Business Office
Support meetings, conferences, workshops, and other program events from planning through execution
Serve as liaison with other campus entities to support research initiatives, training efforts for students, and project activities
Coordinate logistics and provide administrative support to ensure smooth operation of program functions
Assist with data collection, organization, and compilation for report development
Develop program assets and materials, including email campaigns, program announcements and documentation, social media content, website updates, and other communications as needed
Support outreach efforts to promote program activities, research outcomes, and community engagement through various media channels
Qualification
Required
High school diploma or high school diploma equivalency is required
Minimum of 3 years of relevant experience, or equivalent combination of education and work experience
Excellent oral and written communication skills
Excellent interpersonal and organizational skills
Able to learn new tools, techniques, applications, systems and processes as needed
Ability to work a flexible schedule on occasion
Successful candidate will be self-motivated, able to work independently and as a team member
Must be able to manage several projects concurrently, prioritize tasks, and meet deadlines
Knowledge of office and administrative practices and principles
Proficiency in Microsoft programs, including Word, Excel, PowerPoint, and Zoom
Demonstrates excellent communication skills, follow through, and attention to detail
Preferred
Experience with financial processing and institution financial systems
Experience in graphic design and/or social media content development
Experience with University of Arizona financial systems and processes
Experience working independently and problem-solving
Experience with website development and management in CMS environment
Benefits
Health, dental, and vision insurance plans
Life insurance and disability programs
Paid vacation, sick leave, and holidays
U of A/ASU/NAU tuition reduction for the employee and qualified family members
Retirement plans
Access to U of A recreation and cultural activities
Company
University of Arizona
University of Arizona is a public research university that offers bachelor’s, master’s, doctoral, and professional degree courses.
10001+ employees
H1B Sponsorship
University of Arizona has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (138)
2024 (119)
2023 (146)
2022 (135)
2021 (146)
2020 (93)
Funding
Current Stage
Late StageTotal Funding
$88.9MKey Investors
US Department of EnergyGoogle.orgNational Science Foundation
2024-12-10Grant· $0.61M
2024-06-04Grant· $1M
2023-09-07Grant· $30M
Leadership Team
Chad Herzog
Associate Vice President, Arizona Arts
Recent News
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